01/11/17 – Board of Supervisors Monthly Meeting Minutes

JANUARY 11, 2017

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, McGuiness, Cerman, Huot, Clerk Ferda and Treasurer Overman. Supervisor Brandt and Fire Chief Nelson were absent.

Motion was made by McGuiness and 2nd by Huot to amend the agenda by moving Item #8 (Discussion and possible action regarding proposed closure of OO for the Birkebeiner & Kortelopet ski races on February 24 & 25, 2017) to immediately following the Pledge of Allegiance. All in favor. Motion carried.

The Pledge of Allegiance was recited.

A letter was received from Allan Serrano, event director for the American Birkebeiner Ski Foundation, asking for the town’s support for plans to limit access on Sawyer County OO during the Kortelopet and Birkebeiner ski races on February 24 & 25, 2017. Chris McGrath attended the meeting to answer any questions. McGrath stated that the county is on board with the proposed closure and all parking will be at Birkie Ridge in Seeley. Telemark Rd. will not be closed this year. Anyone traveling on Pederson Rd. at the closure will be directed to Clear Lake Rd. and vice-versa. There will be personnel to man the areas and signs will be posted prior to the event. The town board agreed that they are supportive of the proposal. However, if any town roads need to be closed, the Birkie Foundation will need to request permission and submit a certificate of liability insurance in February at the Town Board Meeting.

Motion was made by McGuiness and 2nd by Cerman to approve the Town Board minutes of 12-14-16 and the Plan & Review Commission minutes of 12-7-16. All in favor. Motion carried.

Overman presented the Treasurer’s report. December 2016 receipts were $287,414.72 (which includes advance tax collections in the amount of $282,138.22) and expenditures were $61,914.11 leaving a balance of $768,943.81.

The vouchers were presented for payment. Motion to approve checks numbered #022072 through #022107 (including EFT checks) in the amount of $61,123.07 was made by McGuiness and 2nd by Huot. All in favor. Motion carried.

Ferda presented a 2016 budget report outlining the final receipts and expenditures for the year. Hucker advised that proposed 2017 budget amendments may be presented at next month’s meeting.

Hucker received an email from the Census Bureau regarding the annual Boundary & Annexation Survey (BAS). Hucker reconfirmed the information that the town has not had any boundary changes.

Hucker reported that municipalities will be required to submit electronic copies of one and two family building permits to the Dept. of Safety & Professional Services beginning January 1, 2018. He will follow up with the zoning administrator regarding this matter. Overman will bring up this matter at the next WTA unit meeting later this month.

Plan & Review Commission Report
Short Term Rentals – Hucker reported that he distributed a draft received from the town’s attorney predicated on the assumption, for discussion purposes, to consider only allowing new STR’s in RR-2 zone districts and commercial. The question still remains whether to bar existing STR’s or to grandfather them.
Grandfathering would require specific requirements that would require an applicant to submit information to the town for that purpose to be acknowledged. Failing that, they would not be allowed in any zoning districts. It is still a work in process.

Driveway Requirements & A-1 District – Hucker reported the Commission is finalizing work on the driveway requirements and Ag district discussions. The Commission had issues with the county’s proposed amendments for the ag district classification. The Commission is finalizing the language that will be proposed to the town board for some amendments to the A-1 zoning classification which will not include two separate zoning classifications for agricultural that is included in the county ordinance.

Hucker reported that there are two violations on Lost Land Lake and one on a property on Little Spider.

Hucker reported that the Citation Ordinance and Fee Schedule should be amended. It has not been updated since August of 2013. The town’s attorney has suggested to not set specific deposit requirements for each violation, but to provide a range. This allows for the attorneys to file for a different type of legal proceeding (CX) that would give judges discretion on how to impose fines and penalties. Hucker is concerned about what kind of guidance this would give the zoning administrator (not having specific fees) when dealing with property owners. Discussion was held.

Committee Reports
Roads – Hucker reported that he has not heard from FEMA regarding the final report that was submitted. Hucker reported that he contacted Tina Smith, from the USFS, regarding the contract he submitted. She advised that the USFS received authorization to sign the agreement by week’s end and she will forward information regarding the invoice that must be submitted by the town. Hucker has not heard anything regarding the culvert on Upper A.

McGuiness reported that all equipment is operating properly at the present time. The utility pick-up truck needed repairs due to a bad sensor. The new sanders should be completed next week; however, as there is a three day turnaround for installation, installation may not take place until spring. The town cannot afford to be without a plow truck during the winter.

The final calculation of the transportation aids for 2017 was received in the amount of $214,959.24.

Dennis Diem advised that he will no longer be readily available to serve as the part-time third driver. McGuiness checked with Gary McCracken and an agreement could not be reached.

Huot reported that Suzanne Mouw commended the road department for the plowing of the roads this winter.

Health & Safety – Fire Department Report – As Fire Chief Nelson was attending a class, Overman presented the report. There seems to be an issue with Sawyer County Dispatch not notifying the fire dept. or first responders on several calls that occurred in the town. This will be brought up at the Sawyer County Fire Association meeting for further input to help resolve this matter. Last week, a landing zone was set up for a snowmobile accident. A chopper landed on OO & 77. Two firemen are currently attending Firefighter #2 training. The furnace at Station #2 was repaired.

The Community Wildfire Protection Plan meeting scheduled for January 10, 2017 was cancelled due to weather. The meeting will now be held on January 17, 2017 in Cable.

The final payments under the 2016 CWPP grants were received in the amount of $6,235.25. The 2017 grant requests are still pending.

Hucker reported that an email was received from the Dept. of Safety & Professional Services regarding soil erosion control plan audit changes. DSPS will continue to perform in person and field audits; however, the town, at some point, will receive an online survey to complete. Discussion was held. Overman will bring up this matter at the WTA county unit meeting.

Cerman reported that he was concerned about the amount of propane at Fire Station #2 during the cold weather. He had Como top off the tank. The station is checked every other week. There is no phone at the station to call out an alarm. It was taken out years ago due to the cost. Cerman reported that Fire Chief Nelson will replace the siding on the back of the building at Fire Station #2 where it had been removed to replace an exhaust pipe. Cerman will check the station periodically. Hucker suggested checking to see what a phone would cost, so that an alarm system could be set up to call out in case of no heat.

Solid Waste – Jerry Ferda reported that Best Choice Recycling has delivered a dumpster for scrap metal. Thanks to the road crew for moving the dumpster away from the exit.

Clerk’s Report
Other Correspondence – The WTA district meeting will be held at Lakewoods on April 1, 2017. As the agenda items will be discussed at the unit WTA meeting later this month, no one will be attending this meeting.

Hucker reported receiving an inquiry from an individual who purchased property on Rock Lake Rd. on what types of traffic, such as fat tire bikes, tracked or untracked ATV’s, can be on this road in the winter time and whether or not the town would plow. Hucker’s understanding is that a good segment of this road is designated as a snowmobile only route which the snowmobile map also shows. It is illegal to operate any other types of vehicles on a designated snowmobile only route. Hucker stated that this should be followed up on with the Snowmobile Alliance.

A motion was made by McGuiness and 2nd by Huot to authorize the clerk to sign off on the request from the Mt. Borah Foundation to use town roads for a fund raiser mountain bike race on June 3, 2017. All in favor. Motion carried. A $1,000,000.00 certificate of liability insurance has been received.

The spring primary election will be held on 2-21-17. The State Superintendent of Public Instruction will be on the ballot. The five incumbents (town chair, two supervisors, clerk & treasurer) will be on the April ballot.

Motion to adjourn was made by Huot and 2nd by Cerman. All in favor. Motion carried.

Christine Ferda
Town Clerk

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