02/08/17 – Board of Supervisors Monthly Meeting Minutes

FEBRUARY 8, 2017

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, Cerman, Huot and Treasurer Overman. Supervisor McGuiness and Clerk Ferda were absent.

Motion was made by Cerman and 2nd by Brandt to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited. Hucker noted that the Fire Chief was present.

Motion was made by Cerman and 2nd by Huot to approve the Town Board minutes of 1-11-17 and the Plan & Review Commission minutes of 1-4-17. All in favor. Motion carried.

Overman presented the Treasurer’s report. January 2017 receipts were $1,769,373.80 (which includes tax collections in the amount of $1,695,664.70) and expenditures were $304,593.79 leaving a balance of $2,233,723.82.

The vouchers were presented for payment. Motion to approve checks numbered #022112 through #022151 (including EFT checks) in the amount of $59,993.99 was made by Brandt and 2nd by Huot. All in favor. Motion carried.

Motion was made by Huot and 2nd by Brandt to approve the following 2017 budget amendments:
1) Increasing the Ordinance Enforcement line item $1,000.00 from unallocated surplus funds.
2) Increasing the Road Construction & Maintenance line item $17,000.00 from unallocated surplus funds.
3) Increasing the Fire Dept. Reserve Fund by $4,400.00 from unallocated surplus funds.
4) Increasing the Dam Reserve Fund by $250.00 from unallocated surplus funds.
5) Increasing the Capital Equipment Fund by $10,700.00 from unallocated surplus funds.
4 aye votes and no nay votes. Motion carried.

Hucker reviewed the proposed amendments to the UDC contract with Boss Inspections. This contract was last amended in 2013. Cerman questioned whether or not the town receives any of the fees. Hucker stated that the UDC inspector receives the fees; however, the fees are set by the town. Discussion followed. Motion was made by Huot and 2nd by Brandt to authorize the town chair to sign the UDC contract on behalf of the town. All in favor. Motion carried.

Hucker introduced Resolution 2017-01 amending the UDC fee schedule, as previously described in the building inspection agreement, between the town and Steve Boss dated 2-8-17. Motion was made by Brandt and 2nd by Huot to amend the UDC fee schedule to reflect the dollar amounts in the building inspection agreement. All in favor. Motion carried.

Hucker reported receiving a phone call from Don Slattery regarding the proposed easement to the DNR for the Landing Camp boat access. Slattery advised that they are moving forward with an easement request or license agreement. Hucker received a letter dated 2-2-17 from James Lemke stating that the department is informing the town of the .018 acre easement transfer to the state for the Lost Land Lake project. Hucker will follow up as he feels the town should sign the easement. It will be beneficial to the town that the DNR will own and maintain the boat access on Landing Camp Road. Discussion was held on whether or not to remove a dry hydrant near the boat access. If it is removed, the CWPP will need to be amended.

The WTA County meeting was cancelled due to weather.

Plan & Review Commission Report

Hucker reported that a complaint was filed in January regarding an improper replacement/expansion of a deck that has now become an enclosed area on the Manahan property on Little Spider Lake. As of last week, there has been no response from Manahan.

The violation regarding signage at Lost Land Lake has been resolved. The improper sign was removed.

Hucker reported that the Commission discussed how the town will comply with the new state law regarding the electronic filing of UDC permits. There are two ways that permits can be filed. People can go online and submit the permit information to the state and Boss will then retrieve the information from the database. Or they can still file manually with Boss and he will submit the information to the state. Madison will no longer have to outsource all this data input to a 3rd party. A financial incentive for people to use the online service may be to charge less than if Boss has to submit the information. Boss will still approve or deny the permits. This is still a work in process and the new system will be implemented beginning January 1, 2018.

Due to the soil erosion control plan audit changes, Boss will now submit a form (a self-audit) regarding erosion control conditions rather than a state audit or reviewing his UDC files.

A-1 District – Hucker reported the Commission discussed general zoning changes regarding the definition of livestock. It was decided not to permit livestock on lots that are 10 acres or less except for poultry which would require a conditional use permit. A conditional use permit would be required for livestock on lots greater than 10 acres but less than 40 acres. If the ag and sign changes can be finalized, a public hearing will be scheduled for April.

Short Term Rentals – Hucker reported a revised draft was distributed with recommendations from January’s meeting. An email was received from Steve Smith regarding his objections to allowing STR’s in areas zoned residential. Hucker spoke with Smith to address his concerns and Hucker believes Smith now has a better understanding of what the Commission is considering. The Commission discussed how grandfathering provisions would work and possibly reclassifying some areas that are currently zoned RR-2. A public hearing will be held in March for the proposed additions and modifications to the zoning ordinance.

Discussion was held regarding driveway requirements. Fire Chief Nelson is receiving calls regarding driveway widths that would allow emergency vehicles and he also questioned who has been grandfathered.

Committee Reports

Roads – Hucker reported that he has not heard from FEMA regarding the final report that was submitted. Hucker reported that the invoice submitted to the USFS was rejected due to a sub-total listed on the first page of the invoice. The clerk will revise and resubmit. Hucker has still not heard anything regarding the second culvert on Upper A. Hucker or McGuiness and a member of the road crew will be attending a USFS meeting in March.

Nelson reported that all equipment is operating properly at the present time. Nelson stated that the road crew is trying to schedule the installation of the new sanders.

A Notification of Inspection for the salt storage shed was received from AECOM. It has been tentatively scheduled for the week of February 13th. McGuiness should be notified in advance.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that all equipment is in working order. The high electric bill was due to using electric heaters for four days because the furnace was not working. Nelson received a call from a property owner regarding having no fire sign at his actual address. The County takes care of the fire signs. Nelson stated that because the UTV is stored at Station #2, it can’t be utilized for calls on the west side of town. He stated that a state fire marshal has issues with the fire building having no running water or bathrooms. He would like to see a study done for a new fire building. Hucker stated that one of the town’s concerns is the viability of the fire department. Hucker stated that the fire department and the roads department definitely need more space; however, a new building could cost between $150,000.00 and $300,000.00. We know from what it cost to replace the Gordon fire station which was destroyed by fire. Discussion was held. Hucker stated the question is whether the board is prepared to recommend to the people in town to spend $250,000.00 or more for a new fire station. Cerman feels this would be a good time to pursue this matter as the interest rates are still low.

Hucker & Nelson attended the Community Wildfire Protection Plan meeting on January 17th in Cable. Spider Lake was the only town involved in the CWPP that attended. Hucker will contact Round Lake to see if they are interested in being included in the CWPP. Brush days will continue if the grant is approved.

Hucker reported that the 2017 grant requests are still pending.

Solid Waste – Brandt reported that he has been trying to reach Republic Services to obtain the weights for the recycling grant.

Insurance & Finance – Huot reported that a check in the amount of $1,650.50 was received from the insurance company for the repairs to the dump truck that slid off the road in December.

Clerk’s Report

Other Correspondence – Hucker reported that the town will receive a formal invitation to participate in the 2020 Census Local Update as mandated by the Census Address List Improvement Act of 1994.

Hucker reported that a note was received from the Wisconsin Independent Assessing Association asking the town to join. It was decided at an earlier meeting that the town was not interested in joining.

The spring primary election will be held on 2-21-17. The State Superintendent of Public Instruction will be on the ballot. Cerman asked whether there is a cost to the town for the primary and Hucker replied yes.

More discussion was held regarding the pros and cons for a new fire building.

Motion to adjourn was made by Huot and 2nd by Brandt. All in favor. Motion carried.

Christine Ferda
Town Clerk

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