03/13/19 – Monthly Town Board Meeting Minutes

MARCH 13, 2019

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda, Treasurer Overman and Fire Chief Nelson.

Motion was made by McGuiness and 2nd by Cerman to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Motion was made by Huot and 2nd by Cerman to approve the Town Board minutes of 2-13-19 and the Plan & Review Commission minutes of 2-6-19. All in favor. Motion carried.

Overman presented the Treasurer’s report. February 2019 receipts were $521,083.19 and expenditures were $1,717,516.20 leaving a balance of $732,266.71.

The vouchers were presented for payment. Motion to approve checks numbered #023380 through #023433 (including EFT checks) in the amount of $1,732,391.92 was made by Brandt and 2nd by Cerman. All in favor. Motion carried.

Hucker reported that a public hearing was held on 3-6-19 for the Plan Commission to consider a request from Tim Swift for a rezone of his property from F-1 to RR-1 in order to split the lot into two five acre parcels. Swift wants to sell the five acre parcel containing the house and build a new structure on the remaining five acre lot. There were no objections and the PRC has recommended that the board approve the rezone. Motion was made by Huot and 2nd by McGuiness to approve the rezone for Tim Swift. All in favor. Motion carried. Hucker noted that this matter will now be forwarded to the Sawyer County board once the thirty day waiting period expires. He also noted that this rezone is not deemed to be spot zoning.

Overman gave a presentation encouraging the board to join the Town Advocacy Council which is an affiliate of the WTA. Its current mission is: “Advocating for legislation that advances town government interests” such as increased transportation aids, increased managed forest law payments, etc. The cost is .25 cents per person of population (361) for an annual cost of $90.25. After discussion, a motion was made by Huot and 2nd by Brandt to join the Town Advocacy Council. All in favor. Motion carried.

Plan & Review Commission
Zoning Administrator Report – ZA Olson reported that there is one new permit and one compliance issue.

Committee Reports
Roads – Equipment Status – McGuiness reported that prices are currently being obtained to replace the plow frame on T-4 due to stress fractures. The frame has been welded many times and needs to be replaced.

A motion was made by McGuiness and 2nd by Huot ratifying Hucker’s action giving permission to allow RM Bay Logging, Inc. to haul during the road bans on FR174. All in favor. Motion carried. Hucker advised that Bay Logging has posted a $5,000.00 cash bond and he has obtained permission from the USFS.

Discussion was held regarding the road crew choosing to work through their lunch period mainly while plowing roads. Health & safety issues, allowing comp time and shortening the daily work hours were discussed. Cerman will review state laws, etc. and this matter will be on the April agenda.

McGuiness reported on the USFS meeting that he & Fogal attended in Clam Lake on 3-12-19. Old & new
USFS summer projects were discussed. The FR 205 (Upper A) culvert project contract has been awarded
and work should be completed by November 1, 2019. A new annual manual with a list of contact people
was distributed. Due to the flooding of recent years, the USFS is running low on materials such as gravel at
its various sites. Some of these sites may be expanded in the future including the site that the town might
be able to use.

An email was received from Mark Koshak (USFS) stating that a cooperative agreement is being prepared
regarding the town’s responsibility and the forest service’s responsibility for the replacement of a culvert on
FR 336 (Mathey Rd). According to the road maintenance cooperative agreement between the town and the
forest service, FR 336 is listed as a joint responsibility road. Hucker suggested scheduling a road committee
meeting and inviting Koshak to attend or the town should submit a written response to the email.

Regarding the completion of the current phase of the Town Hall Rd project, silt work needs to be completed
after the snow is gone. Funds were held back until this phase is totally completed. If paving of the entire
road is to be done, additional construction funds need to be earmarked.

McGuiness reported that an announcement will be made by the County regarding road bans on March 20,
2019 at noon.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that there are currently no issues
within the fire department. Some minor repairs will be made to Engine #1. The department attended a
controlled burn of a house in Winter.

Hucker reported that an agreement between Round Lake and Spider Lake regarding the use of the Moose
Lake Tower to expand communications within and between the two towns should be ready for the April
meeting. Issues that will be addressed in the agreement are sharing costs, insurance coverage, termination
by either party, etc. We are proposing that if, at any time, Round Lake terminates the agreement, the FCC
license would be transferred from Round Lake to Spider Lake.

Solid Waste –Brandt reported that he is waiting to receive the correct tonnage figures of recycling from
Republic Services for the state recycling report. Ferda reported receiving a $1,000.00 credit for the January
& February bills from Republic Services. Discussion was held regarding whether this has been an equitable
conclusion to the town’s objection to the recent billings from Republic Services not adhering to the current
contract prices. The board decided it was a fair solution.

Insurance & Finance – Huot briefly reported on the WTA district meeting he attended and that one thing
he learned was how the state financial form (Form CT) can negatively affect the town’s transportation aids if
not filed on time.

Clerk’s Report
Other Correspondence – Ferda reported that FEMA is now requiring towns to register online and that the
town has been registered.

A letter was received from the Sawyer County Highway Dept. regarding the recently adopted resolution
pertaining to establishing and maintaining ATV/UTV routes on Sawyer County Trunk Highways.

The 2018 worker’s compensation audit report was received from the insurance company resulting in an
$874.00 additional premium.

The spring election will be held on 4-2-19. Polls are open from 7:00 am to 8:00 pm.

The annual town meeting will be held on 4-16-19 beginning at 6:00 pm.

The annual state financial report (Form CT) is completed and will be submitted to the state.

Questions from Audience and Other Matters for Discussion Purposes Only – None

Motion was made by Huot and 2nd by Cerman to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click link below to download a PDF of the minutes.