03/14/12 – Board of Supervisors Monthly Mtg Minutes

MARCH 14, 2012

The Town of Spider Lake monthly meeting was called to order by Town Chair Hucker. Present were Hucker, Brandt, McGuiness, Meyer, Cerman, Treasurer Overman, Clerk Ferda and Fire Chief D. Brandt.

Motion to approve the agenda was made by Meyer and 2nd by McGuiness. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Hucker noted that the new recording system is now being used.

Motion to approve the Town Board minutes of 2-8-12, 2-10-12 and the Plan & Review Commission minutes of
2-1-12 was made by McGuiness and 2nd by Cerman. All in favor. Motion carried.

The Treasurer’s report was given by Overman. February 2012 receipts were $369,101.77 and expenditures were $1,755,328.47 leaving a balance of $445,596.06. Motion to approve the Treasurer’s report was made by Meyer and 2nd by Cerman. All in favor. Motion carried. Overman advised that approximately twenty tax payments were mailed but never received. She has talked to the Hayward Postmaster, the local letter carrier and is now sending a letter to the Eau Claire distribution center. It appears a bag of mail has been lost. It was noted that all delinquent personal property tax must be paid before a liquor license can be issued for the year beginning on

The vouchers were presented for payment. Motion to approve checks numbered #018820 through #018882 in the amount of $1,719,407.24 was made by McGuiness and 2nd by Meyer. Hucker questioned check #018872 in the amount of $1,699.99. Fire Chief Brandt stated it is a separate sprayer mount unit for the new fire department ATV. All in favor. Motion carried.

Brandt commented that the amount received for National Forest Land was more than budgeted. Because the amount can vary significantly from year to year, a lower dollar amount is always budgeted. The amount received in 2012 was approximately $7,000.00 less than what was received in 2011.

Ferda presented the 2011 annual financial report. Hucker commented that it appears that the approximate $200,000.00 decline in the cash balance, from January 2011 to December 2011, is a result of receiving less advance tax payments in December of 2011 as compared to December 2010. The clerk has confirmed that receipts and expenditures are consistent with what was in the budget.

Hucker reported on the regional WTA meeting held on 3-10-12. The morning session was Board of Review training which will certify Hucker until 3-10-14. Hucker was given a 2011 Consumer Action Handbook (compliments of U.S. Senator Herb Kohl) which is now on file in the clerk’s office. The afternoon session was divided between the new Department of Revenue electronics records requirement for assessments and weight limits. The DOR is requiring an electronic format by 2013 and will accept Excel. Because assessors are using different programs, it can create variations in the numbers. The cost to the towns for this change is unknown at this time. The DOR has decided to no longer pursue county wide assessment. State Assembly Representative Janet Bewley attended this session. Wisconsin & Minnesota DOT studies have confirmed that there is significant damage to roads when weight limits are not used. Hucker suggested that farm equipment, manure, septic and propane trucks be discussed at the next road committee meeting even though they are not a major problem for the town at this time. The Wisconsin State Supreme Court rendered a decision upholding an ordinance adopted by the Town of Cooks Valley regulating the transporting of frac sand. The town exercised their village powers addressing the health and safety issues of the community when adopting the ordinance.

The town’s website has been upgraded and is now live. Hucker has received favorable comments and feels the site is more user friendly. More information from the planning, zoning and fire departments will be added. Any comments or suggestions should be directed to Hucker or Ferda.

Ordinance #12-01 (extending town officer terms in response to election law changes) was tabled at last month’s meeting because the state had not yet passed the legislation. 2011 Wisconsin Act 115 has now been enacted. Motion to adopt Ordinance #12-01 was made by McGuiness and 2nd by Meyer. During discussion the board felt that the words in the fifth paragraph “shall be extended” should read “are hereby extended” and Supervisor should be added after John Cerman’s name. Motion to adopt Ordinance #12-01 as amended was made by McGuiness and 2nd by Meyer. A roll call vote was taken. 5 yes and no nay votes. Motion carried.

The Kunz family has inquired about having an arts and crafts sale at their residence for two days in June. The board decided that if this sale is held once or twice a year and traffic is not obstructed, it would be allowed. If this event takes place more than twice a year, the Kunz’s would have to apply for a conditional use permit as this would then be considered a business.

Plan & Review Commission Report
CSM for Dawn R. Duven Revoc Trust – Located in Prt Govt Lot 6, Prt Govt Lot 7 of Section 22 and Prt Govt Lot 1 of Section 27 all in Town 42N., Range 7W. The issues affecting adjacent landowners have been resolved. Boundary issues to the west have also been resolved. Regarding the nonconforming lot to the east, it appears that approving the CSM would not create a nonconforming lot because the lot in question pre-existed the survey and was not conforming. The CSM provides that lake access is not permitted by the creation of two lots without any shoreline frontage. The CSM was approved by a vote of 3-0 with Hucker abstaining as he is a neighboring property owner. Hucker advised the town board of the existing nonconforming lot to the east so that the board could consider whether it needed to be added to the tax rolls. Overman will research this matter.

Cerman handed out a draft of a Local Ordinance Development Grant Proposal. This grant will assist in the review and revisions to Shoreland regulations required by revised NR 115and changes that need to be made to other segments of the town’s zoning ordinance as it relates to the Shoreland district. The grant proposal includes a section on enforcement. Cerman will have a telephone conference with the DNR on 3-16-12 to see if any changes need to be made to the proposal and whether or not the enforcement section needs to be removed and pursued as a separate grant. The grant must be submitted by 5-1-12. Motion was made by Meyer and 2nd by McGuiness to authorize the Town Chair to sign any grant applications on behalf of the town. All in favor. Motion carried. Hucker advised that logs will be required for time spent by the zoning administrator, supervisors and clerical help. The town will have to justify the town’s contributions by time spent and/or monies spent.

Hucker reported that the town has never set a fee for administrative appeals and the commission suggested the distinction between contested variance hearing and general variance hearing be eliminated. Motion was made to amend the zoning fee schedule to read administrative appeal $500.00 and variance applications – hearing $500.00, plus the noted allocation for BOA attorney fees. All in favor. Motion carried.
A zoning policy question regarding two town dwellings on the same lot was tabled until next month’s meeting to give the town’s attorney time to review.

Work continued on proposed text amendments to 2.2 Words and Definitions and 4.4 Shoreland Regulation to ensure that the town’s shoreland ordinance continues to comply with the requirements of NR 115 and the Sawyer County Zoning Shoreland-Wetland Protection Ordinance. There was discussion of the differences between the town and county provisions relating to substandard lots, backlot access, setbacks, wetland delineations, gazebos, land division, steps, lifts and setbacks.

Committee Reports
Roads – McGuiness reported that the town has received notification that the salt/sand facility has passed inspection.
The road bans went into effect at 12:01 a.m. on March 12, 2012. McGuiness has already received calls regarding propane deliveries. The companies were told to deliver before 9:00 a.m. and to carry half loads. Hucker commented that trucks traveling on town roads during road bans could result in serious costs to the town.

Health & Safety – Fire Chief Brandt reported that she approved the design for the new fire truck and that the chassis is being built.

Hucker & Fire Chief Brandt reported on the Community Wildfire Protection Plan Meeting held 3-8-12. Potential local participants were identified as the Towns of Cable, Namekagon, Gordon, Spider Lake and the west section of Shanagolden. Other participants could be the ATV alliance, the lakes associations and resort owners. Some of the issues identified were wildfire risk, hazardous fuels reduction, structural vulnerability, suppression capability and education and outreach. The next meeting will be held 4-12-12 at the Spider Lake Town Hall at 6:00 p.m.
Cerman reported on the Sawyer County Health & Human Services meeting regarding alcohol policies. Sawyer County is rated in the top 5% in the state for alcohol related deaths. The goal is to reduce the number of outlets in the towns where liquor is available.

Fire Chief Brandt reported that raffle tickets for the annual fire picnic will be available next week.

Fire Chief Brandt reported she has signed mutual aid agreements with the DNR and the Forest Service. She advised that the fire department would not be paid for the first hour of aid for DNR fires due to grant provisions.

Sawyer County has received a $1,000,000.00 grant for communication.

Solid Waste – Brandt reported that the Lions informational program regarding diabetes awareness will take place at the solid waste site on 3-24-12.

A new contract from Allied Waste was received. Trash prices for every other week pick up rose from $205.00 to $213.00 per month. Recycling prices for every other week pick up rose from $87.00 to $92.00. Trash prices for every week pick up declined from $348.39 to $275.00 and recycling prices for every week pick up declined from $120.00 to $82.00. Fuel surcharges are not included in these amounts. Motion was made by McGuiness and 2nd by Meyer to authorize the clerk to sign the Allied Waste Customer Service Agreement with the amended weekly prices. All in favor. Motion carried.

Clerk’s Report
Motion was made by McGuiness and 2nd by Brandt to authorize the Clerk and two election workers to attend a district meeting on March 16, 2012 for election training. All in favor. Motion carried.

A letter was received from Nancy Gustafson, Director of the Senior Resource Center. She sent a brochure outlining their programs and stated she would be happy to attend a town board meeting to further discuss their programs. Brandt noted that a representative from the Senior Resource Center attends a senior lunch once a month at the town hall.

A request from the Sawyer County’s Sheriff’s Department seeking donations for a canine unit was received. Starting a K-9 program costs approximately $20,000.00 with an annual expense of approximately $2,000.00. This request will be brought to the attention of the electors at next month’s annual meeting. A notice will be placed on the web-site and sent to members of the lakes associations.

The certificate of liability insurance has been received for the Chequamegon Fat Tire Festival which will be held in September.

The Spring Election will be held on 4-3-12. Polls will be open from 7:00 a.m. to 8:00 p.m.

The annual town meeting will be held at 7:00 p.m. on 4-10-12.

Overman advised the board that there are three punched in driveways on Murphy Blvd. and she is concerned about logging. She will find out who owns the property and then contact ZA Boss about the situation.

Fire Chief Brandt stated that during the recent snowstorm, the fire station was plowed but no firemen could get out of their driveways to respond to an emergency if necessary. Hucker commented that this not only a snow issue but also a safety issue during any kind of disaster (tornado, flood). There should be a protocol developed to improve the ability for firemen, first responders and the road crew to be able to respond. This would fall under the emergency action plan which needs to be reviewed and amended.

Snowmobile trail #22 follows Lake Helane Road. Meyer reported that it may be removed from Lake Helane Road. He will keep the board posted.

Hucker reported that he has not heard anything about the ATV Nation ride that took place last weekend.

Motion to adjourn was made by Meyer and 2nd by McGuiness. All in favor. Motion carried.

Christine Ferda
Town Clerk

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