04/10/19 – Board of Supervisors Monthly Meeting Minutes

APRIL 10, 2019

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, McGuiness, Cerman, Huot, Clerk Ferda, Treasurer Overman and Fire Chief Nelson. Supervisor Brandt was absent.

Motion was made by Cerman and 2nd by McGuiness to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Ferda reported that the new town officers (John Leighton, Stephanie Martin & Michael Lemminger) have been sworn in. In Spider Lake, Brian Hagedorn won for WI Supreme Court Justice and Lisa Stark won for Court of Appeals Judge District 3. Hucker congratulated the new officers.

Motion was made by Huot and 2nd by McGuiness to approve the Town Board minutes of 3-13-19, the Public Hearing minutes of 3-6-19 and the Plan & Review Commission minutes of 3-6-19. All in favor. Motion carried.

Overman presented the Treasurer’s report. March 2019 receipts were $22,510.70 and expenditures were $54,339.85 leaving a balance of $700,437.56.

The vouchers were presented for payment. Motion to approve checks numbered #023434 through #023490 (including EFT checks) in the amount of $38,298.67 was made by McGuiness and 2nd by Huot. All in favor. Motion carried.

Motion was made by Huot and 2nd by McGuiness to approve a “Class B” liquor license for Ghost Lake Lodge Enterprises, LLC (DBA Ghost Lake Lodge, Mitchell Monson, Agent) beginning May 24, 2019 through June 30, 2019 subject to all requirements being met. All in favor. Motion carried.

Motion was made by McGuiness and 2nd by Huot to approve operator’s licenses for Gary Dohrn, Marcia Jo Dohrn and Keith Buskirk. All in favor. Motion carried.

Ferda presented the first quarter budget report. She reported that revenues, so far, are on track as anticipated. Expenditures are on track except for the road budget where expenses in the Fuel, Utilities & Supplies line item, Operations & Equipment Repairs line item and the Wages line item are higher than expected for the first quarter due to higher fuel costs, repairs to equipment and a long winter season. A budget amendment will be presented to apply unallocated surplus to the road budget line items.

Motion was made by Huot and 2nd by McGuiness to adopt Resolution #2019-02 (copy attached) amending the 2019 budget. A roll call vote was taken. 4 yes and no nay votes. Motion carried.

Cerman asked Nelson if the vegetation on Ghost Lake Dam needed treatment. Nelson replied he would not be able to tell until the snow and ice are gone.

Ferda reported that due to the town’s assessor being on vacation, no dates could be set for Open Book and Board of Review.

Plan & Review Commission
Zoning Administrator Report – ZA Olson reported that there was one CSM, one Land Use Permit, one CUP and one rebuild. Olson anticipates scheduling a CUP public hearing in May to allow a residential structure to be built in A-1 where no one is engaged in agricultural activity.

Based on the recommendation from the PRC, a motion was made by Cerman and 2nd by McGuiness to approve the County’s proposed changes to its A-1 and A-2 zoning districts; however, the Town will continue to enforce its own zoning ordinance provisions including where the Town is more restrictive than the County. All in favor. Motion carried. It was noted that the Town never adopted the A-2 district concept.

Olson will present the mining related amendments to the Town’s zoning ordinance and the Swift zoning change to the County Board for its approval later this month.

Committee Reports
Roads – Equipment Status – McGuiness reported that there are currently no issues with the road equipment.

Cerman reported that he could find no concrete answer regarding the road crew choosing to work through their lunch period mainly while plowing roads. Overman reported that there is no state standard. Hucker is concerned about safety issues and whether the Town should endorse a policy where no breaks are taken. Huot stated it should be up to the road crew. Motion was made by Cerman and 2nd by Huot to table this matter until the May meeting.

Discussion was held regarding the road crew’s request to go to summer hours starting May 1st. Instead of working five eight hour days, the road crew would work four ten hour days with Fridays off. Nelson stated that the road crew feels this is more efficient, less wear and tear on the equipment and less fuel. Nelson also stated that from November 1st to April 1st, the road crew is not allowed to take any time off. Hucker is concerned about increased overtime due to the potential of call outs on Fridays. Huot feels this should be up to the road crew and can be adjusted at a later time if it isn’t working out. Motion was made by Huot and 2nd by Hucker to implement summer hours on an experimental basis for this year. All in favor. Motion carried.

Regarding planning for the implementation of the 2019 CWPP grants, Hucker noted that brush collections are held in the spring and the fall and that there is a specific plan this year for road clearing. These grants usually bring between $5,000.00 to $10,000.00 of grant funds to the Town which could help offset the cost of the part time road worker.

Regarding the culvert work on FR 336 (Mathy Rd), Hucker reported that they are waiting for the weather to clear. A meeting should be scheduled quickly between the road crew and the forest service to address this issue.

McGuiness reported that Fogal contacted NWBE regarding his concerns on an area of Town Hall Rd. where the road is sloped. There is no drainage and there is water over the road. Antczak Construction has been contacted and Diggers Hot Line needs to mark the lines in that area before Antczak can review the situation. Silt work needs to be completed and tags removed after the snow is gone. Funds were held back until this phase is totally completed.

McGuiness reported that according to the County, the road bans should be lifted toward the end of April.

Discussion was held regarding the pot holes throughout the Town.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that there are currently no issues within the fire department. He advised that burning permits are required.

Hucker reported that he and Nelson met with County representatives regarding the use of the Moose Lake Tower to expand communications within and between Spider Lake and Round Lake. Round Lake’s attorney does not want to finalize the agreement between Round Lake and Spider Lake until more details are available. This is still a work in progress.

The next LEPC meeting will be held on April 17th at 11:00 am at Namekagon Transit. Hucker and Nelson have served on the committee for the last several years.

Hucker noted that planning for the 2020 CWPP Grant Applications should begin within the next six weeks. The CWPP needs to be reviewed for updates this summer.

Clerk’s Report
Motion was made by McGuiness and 2nd by Cerman granting permission to the Chequamegon Lion’s to use the Solid Waste site for Diabetes Awareness Day on June 29th and to place an eyeglass container at the town hall. All in favor. Motion carried.

A reminder that the annual town meeting will be held on 4-16-19 beginning at 6:00 pm.

Questions from Audience and Other Matters for Discussion Purposes Only – Sarah Delaney noted another problem within the reconstruction area on Town Hall Rd. The first culvert is not flowing and is possibly plugged. The east side of the road is ten inches lower and water is close to going over the road. Nelson will review. She also asked if there is a next phase and when would it begin. Hucker stated that they
wanted to wait for at least a year to see if the road has been stabilized before doing any more work. The work that has been done was the engineer’s best view on how to fix the road. If there are problems, they should be addressed before doing any additional work. Resurfacing the balance of the road is one option for the next phase if the road has been stabilized.

Jim Nickel thanked the road crew for the great job they did this winter keeping the roads open and sanded.

Kathy Overman thanked the board members who are leaving for their dedication to the town.

Motion was made by Huot and 2nd by McGuiness to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click link below to download a PDF of the minutes.