04/12/17 – Board of Supervisors Monthly Meeting Minutes

APRIL 12, 2017

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, McGuiness, Cerman, Clerk Ferda and Treasurer Overman. Supervisor Huot and Fire Chief Nelson were absent.

Motion was made by Cerman and 2nd by Brandt to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Motion was made by Brandt and 2nd by McGuiness to approve the Town Board minutes of 3-8-17 and the Road Committee minutes of 3-21-17. All in favor. Motion carried.

Overman presented the Treasurer’s report. March 2017 receipts were $7,071.76 and expenditures were $47,303.69 leaving a balance of $614,369.21. Fire Chief Nelson arrived.

The vouchers were presented for payment. Motion to approve checks numbered #022001 through #022260 (including EFT checks) in the amount of $37,921.27 was made by McGuiness and 2nd by Cerman. All in favor. Motion carried. Lead Worker Mark Matchett arrived.

Ferda presented the first quarterly budget revenue and expense report. She reported that revenues and expenses seem to be on track except for the fuel, utilities and supplies line item of the roads budget. Almost one-half of this line item has been spent. She also reported that all loans are paid and the town currently has no debt.

A motion was made by McGuiness and 2nd by Brandt to reappoint Hucker (as chair) and Cerman to a two year term (commencing 4-21-17 and ending 4-20-19) to the Plan & Review Commission. All in favor. Motion carried.

The election results for the April 4th Spring Election were presented. The five slated candidates on the town ballot were unopposed. All candidates have been sworn in. One hundred twenty-eight residents voted and the Hayward school referendum failed in Spider Lake.

Hucker is recommending that the current committee appointments remain the same. McGuiness will chair the Road Committee with members Hucker and Brandt. Brandt will chair the Solid Waste Committee with members Hucker and Huot. Huot will chair the Insurance & Finance Committee with members Hucker and Cerman. Cerman will chair the Health & Safety Committee with members Hucker and McGuiness. Motion to approve these appointments was made by Cerman and 2nd by McGuiness. All in favor. Motion carried.

Ferda contacted Assessor Riglemon regarding a date for this year’s Board of Review. He suggested June 8th with Open Book to be held from 3:00 PM to 5:00 PM and Board of Review to be held from 5:00 PM to 7:00 PM. The board agreed.

Cerman will contact Rasmussen & Son’s for the annual service for the town hall furnace. Hucker asked when the heating system in the garage was serviced last and suggested that it should be serviced. The furnace at fire station #2 was serviced this past winter. Discussion was held regarding the propane smell at the solid waste site. Como has checked several times and cannot find anything wrong.

Regarding the status of the county’s short term rental ordinance changes, Hucker reported that a letter was received from the Hayward Lakes Visitor and Convention Bureau that alludes to the town receiving something from the county that the town did not receive. The Bureau also sent its recommendations for changes to section 6.11 of the draft county ordinance. Hucker tried to connect with Dale Olson, but was not successful. According to reports in the newspaper, the county’s tourist rooming house ordinance passed last month. The town has not been able to confirm if the county ordinance passed. If the county ordinance did not pass, it appears it may be the subject of a public hearing of the County Zoning Committee on April 21st. The town has submitted the changes it made to its zoning ordinance regarding short term rentals for the county’s review.

Hucker reported that he signed the easement for the DNR. The work at the Landing Camp boat access should take four to eight weeks to complete. Discussion was held regarding what would be the best time for the DNR to do the work. Hucker asked for feedback from the Quiet Lakes Association but did not receive a response. It was decided that mid-August through mid-September would be best.

Plan & Review Commission Report
Hucker reported that there was no meeting in April. He noted that there will be a public hearing on 5-3-17 for proposed amendments to the zoning ordinance. The Commission will be addressing the updating of the town’s Comprehensive Land Use Plan.

Committee Reports
Roads – Hucker reported that the town has received a payment from the USFS for the road work done last year due to the summer storms. FEMA has approved the 90-91 form for the road projects which include the asphalt on Upper A and the work on Rock Lake and Pederson Roads. Assuming payment is received, the town will be responsible for 12.5% to 25% of the project costs. A meeting will be held on April 13th with the USFS regarding culverts. Hucker stated that since the status of the second culvert on Upper A is still unknown, he hopes the USFS will have an update at the meeting. If not, this project may be put on hold. Monarch Paving can do the blacktop work on the installed culvert on Upper A. Hucker still has not heard from FEMA regarding payment on the debris work submitted through the Wisconsin Emergency Management System.

McGuiness reported that all equipment is operating properly at the present time. The grader and loader need more complicated scheduled maintenance and Matchett feels the road crew does not have the knowledge to perform the maintenance. Matchett will obtain an estimate from a CAT mechanic regarding available service programs. Matchett advised that the new sanders have been installed. Cutting edges will need to be purchased for the pick-up plow.

McGuiness reported that the salt/sand shed passed inspection. An official notification has not yet been received.

McGuiness reported that the road bans were lifted at 12:01 PM today. The road crew will now ascertain the condition of the town roads. Motion was made by Brandt and 2nd by Cerman to authorize the road committee chair (McGuiness) to solicit bids for the 2017 road work. Hucker noted that the anticipated projects will be to resurface the first 1.25 miles of Murphy Blvd. and to have an engineering study done on Town Hall Road. The remainder of the funds will be used for smaller projects including the matching share for the FEMA projects. All in favor. Motion carried. Discussion was held regarding alternative methods of maintaining roads rather than repaving.

Matchett advised the board that there is a ¾ mile section of road that the town calls Seeley Road. County records, plat maps and 911 records refer to this section of road as Boedecker Road. For consistency, he would like the Town to change the name from Seeley Road to Boedecker Road. Matchett advised that the land adjacent to this section of road is owned by the county. No residents live in this area. Motion was made by McGuiness and 2nd by Brandt to change the section of road known as Seeley Road to Boedecker Road. Hucker noted that there has been no objections from any property owners on or adjacent to Seeley Road. All in favor. Motion carried.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that a new battery was installed in the brush truck at station #2. The department was incorrectly paged out to a fire on Murphy Blvd. The call was actually in Round Lake and Spider Lake provided mutual aid. Nelson advised that residents must attend to fires on their property at all times. Fires must not be left unattended. Planning for the annual fire dept. picnic is currently in progress. It will be held on July 9th from 11 AM to 5 PM.

Hucker reported that the 2017 grant requests are still pending.

Nelson reported that the sand has been blown off Upper A to the east. If the weather cooperates, he will start on the west side of town soon.

Cerman reported that the town hall septic tank will be pumped by Affordable Septic as soon as the frost is out of the ground.

Cerman thanked the road crew for removing the frozen flag pole and for removing the sand from the town hall parking lot.

Solid Waste – Brandt reported that he is still waiting for Republic Service to provide him with the weights so that he can submit the recycling grant by April 30th.

Insurance & Finance – Ferda reported that the 2016 worker’s compensation audit resulted in an additional $1,076.00 premium.

Clerk’s Report
An email was received from the state reminding the town that Act 211 (submitting building permits electronically) will be effective January 1, 2018. Boss has advised that there is a lot of confusion at the state level and he is now considering controlling the input instead of allowing people to submit their applications directly to the state. This is due to the amount of time it would take him to check the entries on the website and contractors could have to wait up to 30 days for him to review before he could issue a building permit. Boss is still reviewing the process.

The WTA will be holding a workshop at Lakewoods on May 10th. Hucker felt that the program agenda was not beneficial; therefore no one will be attending the workshop.

The Annual Meeting will be held on April 18, 2017 at 6:00 PM.

Questions from Audience and Other Matters for Discussion Purposes Only
Overman advised that the WTA County meeting will be held on April 24th at Bass Lake. The topic for discussion will be solid waste and recycling. She also advised that there is a new solid waste hauler in Ashland with its main headquarters in Rhinelander.

A discussion was held regarding signs. The road crew has been removing signs that are attached to road signs. Zoning Administrator Boss should be notified of any signs that are not allowed by the zoning ordinance. Brandt noted that some of the signs on the sign board at Upper A & Hahns are not in compliance.

Motion to adjourn was made by Brandt and 2nd by Cerman. All in favor. Motion carried.

Christine Ferda
Town Clerk

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