06/13/18 – Board of Supervisors Monthly Meeting Minutes

JUNE 13, 2018

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda, Treasurer Overman and Fire Chief Nelson.

Motion was made by McGuiness and 2nd by Cerman to approve the agenda. All in favor. Motion carried.
The Pledge of Allegiance was recited.

Motion was made by Huot and 2nd by Brandt to approve the Town Board minutes of 5-9-18, the Road Committee minutes of 5-7-18 and the Plan & Review Commission minutes 5-2-18. All in favor. Motion carried.

Overman presented the Treasurer’s report. May 2018 receipts were $5,123.65 and expenditures were $48,613.78 leaving a balance of $738,515.25.

The vouchers were presented for payment. Motion to approve checks numbered #022900 through #022967 (including EFT checks) in the amount of $53,359.69 was made by McGuiness and 2nd by Cerman. Cerman asked that check 22923 be held pending resolution of the furnace thermostat repair. All in favor. Motion carried.

Motion was made by Huot and 2nd by Brandt to adopt Resolution #2018-02 (copy attached) amending the 2018 budget by transferring $500.00 from the 2017 Dam Inspection & Maintenance Fund to the Dam Reserve Fund, by transferring $5,000.00 from the Solid Waste Expansion line item to Capital Outlay Other Sanitation and by transferring $36,682.00 from unallocated surplus funds to the Road Construction & Maintenance line item. Motion carried. 5 aye and no nay votes.

Motion was made by Brandt and 2nd by Cerman to authorize the Clerk to issue “Class A” Combination Liquor Licenses, “Class B” Combination Liquor Licenses, Cigarette/Tobacco Licenses and Operator’s Licenses for the term of 7-1-18/6-30-19 subject to payment for the licenses, payment of any delinquent personal property tax and all required forms being submitted. All in favor. Motion carried. (A list of license applicants is attached.)

Motion was made by Huot and 2nd by Brandt to approve operator’s licenses for Daniel Reddy, Colleen Ford, Chad Dohrmann and Patricia Dohrmann. All in favor. Motion carried.

Motion was made by McGuiness and 2nd by Cerman to approve a temporary Class “B” picnic license for the Fire Department for its annual picnic to be held on July 8th. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Huot to approve a temporary Class “B” license for the Seeley Lions Club on August 18, 2018. All in favor. Motion carried.

Motion was made by McGuiness and 2nd by Cerman to approve a “Class B” and Class “B” liquor license to Red Deer Resort, Inc. for the period of 6-13-18/6-30-18. All in favor. Motion carried.

A bid from Antczak Construction, Inc., received for the Town Hall Rd. Project, was opened. The total bid amount is $213,722.13. Motion was made by McGuiness and 2nd by Cerman to authorize the road committee to review the bid with the engineers and then make the decision to either accept or reject the bid. All in favor. Motion carried.

Two bids were received for 7,000 tons of ¾” crushed gravel. Milestone Materials bid was $43,400.00. The bid from Green Dream International was not opened as it was not received by the time noted in the publication. Motion was made by McGuiness and 2nd by Brandt to accept the bid from Milestone Materials.
All in favor. Motion carried.

Plan & Review Commission Report
CSM Review Owner: William Boersma – A Redivision of Lot 3 & Lot 4 of CSM No. 8002, Recorded in Vol 31 on Pages 183-185 Doc. No. 367803, Located in the NW ¼ – NW ¼ and Gov’t 4, Section 27, T.42 N., R. 6W. Hucker reported that there were no issues. No additional lots are being created and both lots are vacant land.

Zoning Administrator Report – A few of new permits have been issued.

Hucker reported that the PRC reviewed the County’s proposed non-metallic mining ordinance. Due to the state law change, the moratorium on nonferrous mining will expire on July 1st. If the town amends its mining section of the zoning ordinance, the amendments can be more restrictive than the County but they have to be at least as restrictive as the County. On the recommendation of the Plan Commission, a motion was made by Huot and 2nd by McGuiness to support the County’s proposed mining ordinance. All in favor. Motion carried. Bobbi Huot asked if the ordinance will include gravel pits. Hucker advised that federal sites are not subject to the town’s regulations. All potential sites are governed by EPA, WDNR and local regulations

Hucker reported that Northwest Planning is currently working on revisions for the town’s comprehensive plan. A public hearing should be held sometime this summer.

Committee Reports
Roads – McGuiness reported that one of the dump trucks had a small issue that has been taken care of. The utility truck will need new tires in the near future.

Regarding the USFS repairs to culverts on FR 205 (Upper A), McGuiness reported that the USFS may postpone this project until June of 2019.

Cerman stated that a culvert has lifted the pavement near Boersma Rd. Hucker requested that the road crew make a list of culverts that need attention to review at the next road committee meeting.

Regarding the culverts for FR 203 & FR 328, the USFS has requested an extension agreement due to the USFS being late in obtaining the culverts.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that are no issues.

Regarding communications, Hucker reported that DSC is not optimistic that the Moose Lake tower will provide a solution to the problem. Also, the USFS appears less enamored with the towns using the Moose Lake tower. Rolfe Hanson (Round Lake Chair) is looking into the possibility of using the Norvado towers in Spider Lake & Round Lake. Hucker & Nelson feel a study should be done to see if these towers would provide a potential solution. It will be more cost effective if Spider Lake & Round Lake can share the costs.
Operational costs likely could be $3,000.00 to $6,000.00 a year if using private towers. That figure does not include installation. A study for the Norvado towers will cost approximately $1,000.00 and a study for the Moose Lake Tower will cost approximately $300.00 to $500.00.

Nelson reported that the spring brush collection will end on June 16th and the Town of Hayward will chip the brush.

A letter was received from Northern Lakes Propane advising that there is 6020 gallons of propane remaining for the 2018-2019 contract. The town used 6083 gallons for the 2017-2018 season. If the town wishes to purchase additional gallons, the cost will be $1.239 per gallon. Cerman will contact Northern Lakes Propane regarding this matter.

The CWPP will meet on June 26th at the Spider Lake Town Hall to discuss updates to the plan and to discuss the integration of the Town of Round Lake as a member.

Cerman reported that on the advice of Northern Lakes Propane, he will have two safety features upgraded in the propane system.

Solid Waste – Brandt reported that the expansion of the solid waste site has been completed. New bear proof dumpsters will be delivered. A new contract from Republic Services should be received shortly. Brandt also reported that Jerry Ferda has resigned as attendant at the solid waste site. A Solid Waste committee meeting will be scheduled to discuss personnel and benefits.

Insurance & Finance – Hucker reported that the claim was settled with Jump River Electric. Huot will follow up with Jump River regarding placing markers (antennas) on its equipment.

Clerk’s Report
Other Correspondence – A letter was received from the WI Dept. of Agriculture advising that the vehicle fueling facility and the AST storage tank passed inspection.

A letter was received from Jump River Electric advising that the fixed cost of delivery charge will increase from $32.90 to $40.90 effective May 1, 2018.

The Board of Review is scheduled for June 14th from 3:00 PM to 5:00PM.

A letter was received from the Sawyer County Surveyor’s Dept. asking the town to notify this dept. prior to any road work, including clearing or ditching, planned for 2018.

Questions from Audience and Other Matters for Discussion Purposes Only
Cerman advised that he has made arrangements with the County to have someone present at the September board meeting to discuss its program for short-term rentals.

Motion was made by Huot and 2nd by McGuiness to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF