06/13/12 – Board of Supervisors Monthly Mtg Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
BOARD OF SUPERVISORS MONTHLY MEETING
JUNE 13, 2012

The Town of Spider Lake monthly meeting was called to order by Town Chair Hucker. Present were Hucker, Brandt, McGuiness, Meyer, Cerman, Treasurer Overman, Clerk Ferda, Fire Chief D. Brandt and Dennis Diem.

Motion to amend the agenda was made by McGuiness and 2nd by Meyer to move item #12a (road committee report) to follow item #6 (vouchers). All in favor. Motion carried.

The Pledge of Allegiance was recited.

Motion to approve the Town Board minutes of 5-9-12 and the Plan & Review Commission minutes of 5-2-12 was made by Meyer and 2nd by McGuiness. All in favor. Motion carried.

The Treasurer’s report was given by Overman. May 2012 receipts were $6,343.41 and expenditures were $30,942.97 leaving a balance of $413,336.77. Motion to approve the Treasurer’s report was made by McGuiness and 2nd by Meyer. All in favor. Motion carried.

The vouchers were presented for payment. Motion to approve checks numbered #019002 through #019066 in the amount of $35,777.37 was made by Brandt and 2nd by Meyer. All in favor. Motion carried.

Road Committee – The road bids were opened. A bid from Monarch Paving was the only bid received for the reconstruction of approximately one mile of Brandt Road at a total cost of $103,475.48. A bid from Fahrner Asphalt was the only bid received for the crack filling of Murphy Blvd. from Balsam Road to the end at a cost of $4,650.00. Hucker reported that it has come to his attention in the last ten days that some of the road equipment is in need of major repairs and/or replacement and that this should be discussed before any bids could be accepted as this could impact how much if any road construction can be done this year.

Of major concern is the status of the tractor/mower/broom and at least one dump truck which has approximately 120,000.00 miles on it. Quotes were received for two different tractor/mower/broom models in the amounts of $82,000.00 and $91,700.00. Repairing the tractor/mower/broom could cost approximately $55,000.00. A quote was received through Navistar Capital in the amount of $101,107.81 per truck which includes a trade-in. An estimated five year lease payment with option to purchase for $1.00 would be two lease payments of $11,011.82 per truck per year at an interest rate of 3.9%. The way in which this equipment may be purchased has an impact on the annual road aids. Based on Clerk Ferda’s discussions with the state, an outright purchase would impact the road aids only in the year it is purchased whereas a lease payment would impact the road aids each year for the length of the lease purchase. A lengthy discussion followed. A motion was made by Meyer and 2nd by Cerman to authorize the road committee to negotiate the purchase of one truck not to exceed $105,000.00 or its lease equivalent. All in favor. Motion carried. A motion was made by Meyer and 2nd by McGuiness to delegate to the road committee the task of finding a solution to the tractor/mower/broom problem (lease/purchase, purchase, rental or subcontract) and report back to the board. All in favor. Motion carried. A motion was made by Meyer and 2nd by Cerman to authorize the road committee to accept or reject the road bids. All in favor. Motion carried.

The Board thanked Carol Alcoe, Case & Jo Mazik, Steve Braddish and Bob Schroeder for sprucing up the town hall by planting flowers and cleaning up the rock border.

Motion was made by McGuiness and 2nd by Meyer to correct George Brandt’s term of office to the Plan & Review Commission from 4-16-13 to 4-15-14 which coincides with his term of office. All in favor. Motion carried.

Due to the resignation of Scott Chapin, a motion was made by Meyer and 2nd by McGuiness to appoint Mary Witt to fill the one year vacancy as an alternate to the Board of Appeals. It was noted that the vacancy would be two years. Meyer amended his motion to appoint Mary Witt to fill the two year vacancy (through 5-12-14). Seconded by McGuiness. All in favor. Motion carried.

Because Brian & Rozelle Smith did not purchase Timber Bay Resort, a motion was made by Meyer and 2nd by Cerman to table their liquor license request. All in favor. Motion carried.

Pat Jones, owner of Happy Hooker Bait & Tackle, inquired about the new state law that allows Class A liquor licensees to start selling beer and liquor at 6:00 am instead of 8 am. Act 97 was enacted in December of 2011 allowing the earlier selling time. Municipalities may be more restrictive than the state and by ordinance can change the 6:00 am selling time if they so choose. At present there does not appear to be any interest in imposing a more restrictive starting time as it only affects one license holder in the town.

Motion was made by McGuiness and 2nd by Meyer to authorize the Clerk to issue Class A and Class B liquor licenses (July 1, 2012 to June 30, 2013) subject to payment for the licenses and any delinquent personal property tax, all required forms being submitted and background checks as needed. All in favor. Motion carried. (A list of the license applicants is attached.)

Motion was made by Meyer and 2nd by Cerman to authorize the Clerk to issue cigarette/tobacco licenses (July 1, 2012 to June 30, 2013) subject to payment for the licenses and any delinquent personal property tax and all required forms being submitted. All in favor. Motion carried.

Motion was made by Meyer and 2nd by McGuiness to authorize the Clerk to issue operator’s licenses (July 1, 2012 to June 30, 2013) subject to payment for the licenses and any delinquent personal property tax, all required forms being submitted and background checks as needed. All in favor. Motion carried.

Motion was made by Meyer and 2nd by McGuiness to ratify the issuance of a provisional operator’s license to Pamela Musha expiring on 6-30-12. All in favor. Motion carried. Hucker noted that the town’s liquor ordinance may need to be amended to authorize the clerk to issue provisional operator’s licenses as per the state statute.

Motion was made by McGuiness and 2nd by Meyer to approve the issuance of a Temporary Class “B”/”Class B” Retailer’s License for the Spider Lake Volunteer Fire Dept. for their annual picnic on 7-8-12. (We will need to address the Spider Lake Picnic at some point.)

Plan & Review Commission Report

A CSM was approved for Hayward Community Credit Union located in the SW¼ – NW¼, Sec 21, T. 42N R7W.

Regarding a CSM for Richard Trenkmann (located in Lot 2 CSM No. 7345 Recorded Vol. 29 Pg 24-25 and Lot 1 CSM No. 7521, Recorded Vol. 30 Pg 64-66, in Gov’t Lot 5, Sec.,23, T. 42., R7W) the Commission delegated authority to the Zoning Administrator to approve the CSM for moving the lot line on lot 2 provided that the dock is removed.

Hucker reported that he received word from Norvado that it was withdrawing the pending cell tower application with the acceptance of the Ross family. A letter withdrawing the application and a statement issued by Norvado were read into the Plan & Review Commission’s record. Norvado is looking at alternate sites both in and outside the town. This could include a site owned by the town. Hucker indicated that the town could not consider a town owned site while an application was pending. There are a number of issues that relate to “broadband” and ranges and coverage of service. In spite of the controversy there appears to be an overwhelming consensus that there is a need for improvement of services.

Hucker reported that there has been ongoing discussion with the WTA regarding the interpretation of Act 170. The information provided to date and obtained from a number of sources is conflicting as to how the act will affect the Shoreland areas. For now the County will continue to enforce its existing ordinance. The WTA has asked for examples that would affect the town and others as it relates to nonconforming lots.

Hucker advised that the town had submitted a letter to the DNR indicating that the recommendations from the engineers regarding inspection and work on the dam last year were completed. While that letter was in transit, the town received a letter from the DNR which altered the action plan and indicated that the town needed to have in place flood plain zoning for the area below the dam that might be impacted in the event of a breach of the dam. The town also received a letter from its consulting engineers indicating this was required. After discussion with the engineers, Hucker and Boss are working on the issue as it appears that the county already has in place a flood plain zoning ordinance and most of the area that could be impacted is outside of the town. There will be following discussions with the DNR to determine if the town needs to adopt additional provisions in its zoning ordinance or whether the existing county ordinance will suffice.

Regarding a violation (removal of trees in shoreline vegetation protection area) for Lost Land Lake Lodge Condominium Association (location: Part of the SW¼ – NE¼, Sec 30, T42N, R6W), Boss stated that a number of trees planted years ago as part of a mitigation plan had been cut down. The Association has agreed to replace the trees and pay for inspections in lieu of the town issuing a violation citation.

Committee Reports – Health & Safety – Hucker reported on the Community Wildfire Protection Plan developments. The town has been divided into four areas and will be classified as to their wildfire risk. A profile will explain what the identifiable risks are, such as topography, fuel hazards, etc. The next meeting will be in Cable on July 17th. Hucker noted that when the Community Wildfire Protection Plan is in place, the town’s comprehensive land use plan may need to be amended to address this as well.
Fire Chief Brandt reported that the new fire truck should be ready for pick-up before the annual picnic on 7-8-12.

Cerman will obtain five quotes for propane for the 2012-2013 season by the board meeting in July. Lakes Gas is now offering $1.49 a gallon but a representative believes the price for propane could still go lower.

Cerman reported that the septic tank had been pumped and the system is in good shape.

Cerman inquired about private parties being held at the town hall. Hucker replied that residents can use the hall at no charge for showers, graduation parties, etc. but they must leave the town hall in the same condition as they found it and no alcohol can be served.

Solid Waste – Brandt reported that the recycling grant was received in the amount of $2,652.11.

Clerk’s Report – The 6-5-12 election results were read regarding the recall election for Governor and Lt. Governor. 229 residents voted in the election.

The resignation of Scott Chapin from the Board of Appeals was read.

All objections to the 2012 assessment roll were resolved at Open Book and there were no hearings at the Board of Review.

A thank-you card was received from the Sawyer County Sheriff’s Department regarding the town’s donation to the K-9 program.

The Board thanked Carol Alcoe for her donation of a flag that flew over the Capitol. A new flag pole may be needed due to wind damage.

The road committee meeting which was to follow this meeting has been cancelled.

Motion to adjourn was made by McGuiness and 2nd by Meyer. All in favor. Motion carried.

Christine Ferda
Clerk

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