07/11/18 – Board of Supervisors Monthly Meeting Minutes

JULY11, 2018

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda, Treasurer Overman and Fire Chief Nelson.

Motion was made by McGuiness and 2nd by Cerman to approve the agenda. All in favor. Motion carried.
The Pledge of Allegiance was recited.

Motion was made by Cerman and 2nd by Huot to approve the Town Board minutes of 6-13-18, the Road Committee minutes of 6-20-18 and the Solid Waste Committee minutes 6-20-18. All in favor. Motion carried.

Overman presented the Treasurer’s report. June 2018 receipts were $7,819.47 and expenditures were $45,537.16 leaving a balance of $700,797.56.

The vouchers were presented for payment. Motion to approve checks numbered #022968 through #023027 (including EFT checks) in the amount of $41,953.24 was made by McGuiness and 2nd by Huot. All in favor. Motion carried. Hucker reported that more straw bales were purchased because the others were stolen.

James Maraucha, candidate for County Sheriff, introduced himself and gave a presentation.

Ferda presented the 2nd quarter budget report. At the present time, revenues are slightly higher than anticipated due to funds received from FEMA for the 2016 storm damage. Expenditures are currently on track with the exception of several line items in the road budget.

Ferda reported that two checks issued in 2017 in the amount of $31.65 issued to Prudence Ross were never cashed. Stopping payment on these two checks would cost $60.00. Motion was made by Brandt and 2nd by Huot to authorize the clerk to reissue these checks without stopping payment. All in favor. Motion carried.

Ferda reported that all paperwork is in order and all fees have been paid for the 2018-2019 liquor, cigarette and operator licenses.

Motion was made by Huot and 2nd by McGuiness to approve a Class “B” (beer only) for the Abby Group, dba The Retreat at Lost Land Lake for the period of 7-11-18/6-30-19. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Huot to approve operator’s licenses for Amanda Manahan, Helen Hlavin, Samantha Smith and Ben Carlson. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Cerman to table a temporary Class “B” picnic license for the Spider Chain of Lakes Association until the August meeting. All in favor. Motion carried.

Motion was made by McGuiness and 2nd by Huot to authorize use of the town hall on August 22nd by the Senior Resource Center for its outreach program. All in favor. Motion carried.

Hucker reported that there were two hearings for adjacent properties at the Board of Review that was held on June 14, 2018. The Board reduced one assessment and upheld the assessor’s determination on the adjacent property. The annual assessment report filed by the assessor was received.

Plan & Review Commission Report
Hucker reported that there was no July meeting due to the July 4th holiday.

Hucker attended the Sawyer County Zoning Committee meeting where its proposed Metallic Mining Ordinance was passed. The town will need to consider, through its zoning ordinance, what may need to be amended in the provisions of the town’s ordinance that deals with any mining. The town’s ordinance will need to be at least as restrictive as the County’s. The County’s adopted a program that can require a CUP under the zoning ordinance or a local agreement. Hucker asked that the board members review the County’s ordinance before the next meeting. A PRC meeting may be scheduled in July to discuss the mining issue and a draft of the updated Comprehensive Plan if received from Northwest Planning.

Regarding the status of the town’s Comprehensive Plan, Hucker reported that he received a map for new development density from Northwest Planning. He stated that the map appeared to be distorted so the map is being revised.

Zoning Staffing – Hucker reported that Steve Smith resigned as an alternate for the Plan Commission. Hucker thanked him for his service. Hucker also reported that Steve Boss wants to step down as Zoning Administrator as soon as possible. Boss will stay on until a new zoning administrator is hired. Boss may stay on as an assistant zoning administrator and UDC inspector. Discussion was held regarding options to hire a new zoning administrator.

Committee Reports
Roads – Equipment Status – McGuiness reported that one of the dump trucks (T-4) check engine light is on again. Nelson reported that it appears the coolant has leaked out again after Monroe Equipment repaired it. It also has an oil leak. The other dump truck (T-3) has a right front suspension problem. The utility truck and both dump trucks will need tires before winter.

Update regarding USFS work plans for Upper A – McGuiness reported that the project has been advertised for bids and there is a good chance that it will be done this year. Nelson commented that bids for this year are already completed and this bid is probably for next year.

Update on Culverts – McGuiness reported that there are a couple of culverts that are covered with ground water or standing water. The water needs to be reduced before the culverts can be replaced. Hopefully these projects will be completed next month.

Status of Bid Review – Hucker reported that a road committee meeting was held to review the bid with the engineer for the Town Hall Rd. project. As the bid was significantly higher than the engineer’s estimate, discussion was held regarding ways to modify the bid or scale back the project. A road committee meeting will be scheduled to further discuss options for the project and to either accept or modify the bid so that work can be completed this year. Hucker stated that even with modifications, the cost of the bid will not be substantially changed. Cerman stated that he hates to see the town spend the money on the Town Hall Rd. project if there is no assurance that the road will not settle again. Discussion was held regarding options. Hucker noted that the DNR is reviewing whether or not an exotic plant exists in this area.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that there was an unexpected engine repair to the pump. The lite control box which controls the lights and sirens melted on the tender and will need repairs. In July, the fire dept. will participate in a controlled burn at a house on Twin Lakes Rd. There is a possibility of two new members joining the department. There was a good turnout for the picnic.

Regarding communications, Nelson reported that the forest service is looking at more possible ways to help Spider Lake & Round Lake. A propagation study has been done and Hucker reported that if either of the Norvado towers were to be used, it appears the Spider Lake tower would be the better choice. DSC is not optimistic that the Moose Lake tower will provide a solution as the possible available location of the repeater on tower may not be tall enough. Round Lake has talked with Norvado about the costs of putting the repeater on the Round Lake tower. Nelson reported that several calls were not paged out to the fire department. Nelson said dispatchers have been assuming where the calls are and are not using maps. Hucker noted that this call out protocol was discussed at the LEPC meeting for road obstructions, etc. – Is there a protocol and who gets called out and in what order?

Regarding the purchase of extra propane for the 2018-2019 season at $1.239 per gallon, Cerman advised against doing so. He feels the 6020 gallons remaining on the contract will be sufficient.

The CWPP working group met on June 26th at the Spider Lake Town Hall. Representatives from Spider Lake, Round Lake, Forest Service, DNR and Northwest Planning were in attendance. The plan is to invite the Town of Hunter, Town of Round Lake and LCO to join and participate in the plan and updates. Notes will be sent to those towns who are original members of the CWPP group to either commit to being active or be removed from the group. The Forest Service and DNR are looking for funding for the revised plan. Application information for 2019 grants should be received next month.

The brush has been chipped.

Hucker attended the LEPC meeting on July 11th. Nathan Dunkin was introduced as the acting ambulance coordinator. The City of Hayward has decided not to cover any cost not covered by the state or federal government for the demolition of the houses along the creek. Homeowners will have to come up with the 10% to 12% of the cost that the city will not cover if they want to participate. The Canadian train incident including fire response was reviewed. A guest speaker from JR Electric reviewed recent storms and how the COOP plans for its response. Elaine Simak received materials from Dane County as they are no longer participating in the Medical Reserve Corp. There is an upcoming tour of Arclin.

Solid Waste – Brandt reported that a new contract from Republic Services is in the works and should be received shortly. A bear proof trash dumpster is not available at this time. Discussion was held regarding the reinstallation of the electric fence. Motion was made by Cerman and 2nd by Huot to authorize the repair or replace the electric fence immediately. All in favor. Motion carried. Discussion was held regarding the increase in trash collection. Both the previous and current attendant advised that residents bringing in ten or more bags of garbage at one time is rare. Schroeder was advised that he could contact Republic Services for an extra pick-up, but should then advise Brandt. Bag charges were discussed. Hucker suggested that Schroeder take names of anyone bringing in large volumes of trash at one time and to inquire where they reside.

Insurance & Finance – Huot reported that he spoke with Mr. Anderson from Jump River Electric regarding the flagging of its equipment. Anderson advised that JR Electric does not have a policy for flagging. He suggested the road crew identify what needs to be flagged. Huot will then contact JR Electric. Discussion was held. Nelson said marking items for plowing becomes a road hazard. His statement will be reviewed at a road committee meeting.

Clerk’s Report
Other Correspondence – A letter was received from the US Dept of Agriculture (Forest Service) outlining how the Forest Service is addressing damages and how they can support towns affected by the heavy rain event of June 15-17.

An email was received from the WI Dept of Safety & Professional Services regarding the status of the SPS 316 Electrical Code Package. The proposed code package has been adopted and published.

Questions from Audience and Other Matters for Discussion Purposes Only
Cerman asked about the speed bump due to a damaged culvert by Boersma Rd. The road crew will apply cold patch as a temporary fix.

Overman advised that there will be a county WTA meeting at the end of July at the Hunter town hall. Lynn Fitch and Dale Olson will be the speakers.

Motion was made by Huot and 2nd by Cerman to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

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