07/11/12 – Monthly Town Board Meeting Minutes

JULY 11, 2012

The Town of Spider Lake monthly meeting was called to order by Town Chair Hucker.  Present were Hucker, Brandt, McGuiness, Meyer, Cerman, Treasurer Overman, Clerk Ferda and Fire Chief D. Brandt.

Motion to approve the agenda was made by McGuiness and 2nd by Meyer.  All in favor.  Motion carried.

The Pledge of Allegiance was recited.

A typographical error was discovered in the check numbers from the June Town Board minutes.  It should read checks numbered #19002 through #019066.  Motion to approve the Town Board minutes of 6-13-12 as amended and to approve the Road Committee minutes of 7-2-12 was made by McGuiness and 2nd by Meyer.  All in favor.  Motion carried.

The Treasurer’s report was given by Overman.  June 2012 receipts were $13,428.45 and expenditures were $31,724.65 leaving a balance of $395,040.57.  Motion to approve the Treasurer’s report was made by Brandt and 2nd by Meyer.  All in favor.  Motion carried.

The vouchers were presented for payment.  Motion to approve checks numbered #019067 through #019115 in the amount of $25,084.44 was made by Meyer and 2nd by McGuiness.  All in favor.  Motion carried.

The quarterly budget report was given by Ferda.  The insurance line item is depleted due to the 2011 worker’s compensation audit ($1,035.00), the worker’s compensation endorsement to the policy ($1,026.00) and unemployment compensation ($1,253.49).  Motion to amend the budget by transferring  $3,000.00 from the contingency line item to the insurance line item was made by McGuiness and 2nd by Meyer.  All in favor.  Motion carried.   (5 yes votes and no nay votes)

The Zoning Administrator’s compensation was discussed.  The last raise in compensation was
January 1, 2008.  The monthly salary is currently $550.00 a month and $55.00 per inspection, meeting, etc.  Hucker proposed keeping the monthly salary at $550.00 and raising the inspection fees, etc. to $60.00 per and $20.00 per hour for additional assigned work beyond his normal scope of work with no benefits.  An agreement between the Town Chair or the town board and the zoning administrator must be reached on assignments for which $20.00 an hour will be paid.  Motion to adjust the zoning administrator’s compensation to $60.00 per inspection, meeting, etc. and to contract for $20.00 an hour for additional work assigned by the Town Chair or town board beyond the normal scope was made by McGuiness and 2nd by Brandt.  All in favor.  Motion carried.

Motion to approve operator’s licenses for John Ellis and JoAnn Hanson-Herring (Ross’ Teal Lake Lodge) was made by Meyer and 2nd by McGuiness.  All in favor.  Motion carried.   Ferda reported that all the paperwork is in order and all fees have been paid for the 2012-2013 liquor, cigarette and operator licenses.

Ordinance # 2012-2 (Alternative Claims Procedure) was introduced.  This ordinance allows for the adoption of an alternative claim procedure for approving financial claims against the Town which are in the nature of bills and vouchers, namely payroll, payroll tax withholding and any bills that are requested by the Town Chair to be paid.  Motion to adopt Ordinance # 2012-2 was made by McGuiness and 2nd by Meyer.  All  in favor.  Motion carried.

Resolution # 2012-03 was introduced which would designate Town Supervisor George Brandt as a person authorized to sign checks on behalf of the town during his term of office.   Motion to adopt
Resolution # 2012-03 was made by Meyer and 2nd by Cerman.  4 yes and no nay votes.  Brandt abstained.  Motion carried.

Discussion was held regarding whether or not the town should adopt a provisional liquor license ordinance and a provisional operator’s license ordinance.  Provisional licenses expire after 60 days.  Because state statutes require that the town issue provisional operator’s licenses, an ordinance may not be needed to authorize the clerk to issue them.  The statute states that the town may set standards for the issuance of provisional liquor licenses.  The town’s current liquor license ordinance (#15-88) could be amended which would require publication due to forfeiture and penalty provisions or separate ordinances could be adopted.  However, when there are multiple ordinances regarding one subject, it can become confusing because of conflicting language, etc.  The supervisors will review the town’s existing ordinance and the sample provisional ordinances from the Town of Hunter.

Discussion was held regarding amending the existing ATV Ordinance to allow for UTV use.  As of July 1st, UTV’s may be allowed on designated ATV routes.  There is no legal requirement for towns to allow UTV use on designated ATV routes.  Some trails may not be appropriate for UTV use.  Hucker suggested taking a coordinated approach with surrounding communities.  Motion was made by Meyer and 2nd by McGuiness to table this discussion and possible action until the August meeting.  All in favor.  Motion carried.  Overman suggested discussing this matter at the Sawyer County Unit WTA meeting on July 30th.

Plan & Review Commission
There was no meeting held on 7-4-12.

Hucker reported that the town has not received formal approval from the state for the Local Ordinance Development Grant.  He hopes notification will be received shortly.

Committee Reports – Roads – McGuiness reported that the road committee accepted the bid from Fahrner Asphalt Sealers for the cracking filling of Murphy Blvd. and also accepted the bid from Monarch Paving for the Brandt Road project.

Discussion was held regarding the tractor/mower/sweeper.  The options are to purchase the equipment by securing a loan from the state, lease purchase, contract with the county for the mowing or rent mowing equipment.  Quotes were received from Tractor Central for different John Deere models at $89,603.00 and $73,091.68.  The John Deere models do not have the capacity for a sweeper to be mounted on them.  Quotes were received from Lulich Implement for two different New Holland models at $82,000.00 and $91,700.00.  A sweeper could be mounted on either model at a later date.  Peter Lulich gave a brief presentation on the New Holland models and he advised the board it would take approximately four weeks to mount the mower on the tractor.  Meyer questioned whether or not a 22 foot boom mower was needed.  A five minute break was taken to confer with a member of the road crew and he indicated that because of the number of passes that are needed and the less developed gravel roads, that size of boom is needed.  A motion was made by McGuiness and 2nd by Meyer to purchase, through a state loan, a New Holland T6020 Delta Tractor with a Diamond 22 foot boom mower as specified in the 6-21-12 proposal (attached to the minutes) at a purchase price of $82,000.00 with payment being made by 9-30-12 or earlier depending on when the loan proceeds are received.  Meyer asked Mr. Lulich if he would add the grill guard option ($160) for no additional charge and he agreed.  All in favor.  Motion carried.

Health & Safety – Cerman reported on prices from various propane companies for the 2012-2013 winter season.  Motion was made by Brandt and 2nd by McGuiness to approve Lake’s Gas price of $1.28 per gallon with payment being made within ten days.  All in favor.  Motion carried.

Fire Chief Brandt reported on the annual picnic.  Attendance was down by 50-60 people.  Two individuals donated $1,000.00 each to the fire department.  The total figures are not yet available.

Fire Chief Brandt reported that the new fire truck is usable but the radio still needs to be installed and she is still waiting for some equipment to be received through a grant.

Hucker reported on the status of the Community Development Wildfire Protection Plan.  With the assistance of the Fire Department, he completed the assessment profile and description of each of the four regions within the town – the Forest/Wilderness area to the north, Spider Lake West, the Lakes Area and the Cluster area around Clam Lake.  The next meeting will be held in Clam Lake on 7-16-12 at
6 PM.

Cerman reported that he inspected the Ghost Lake Dam and the south side is not being mowed and the weeds are two feet high.  He spoke with Michelle Conroy, from Boulder Lodge, and she advised that she is mowing the top of the dam but not the south edge because it is too steep.  Hucker advised that when the town took over the dam, he was informed that the understanding was that the residents on Ghost Lake would mow the grass.  A meeting with the residents will be scheduled.

Cerman, Fire Chief Brandt and Overman attended the emergency medical service meeting.  Cerman questioned who pays for the emergency medical services and Fire Chief Brandt advised that the county pays the EMT’s.  If a fire protection plan is ever implemented which could cover an extensive portion of the county, it likely would be funded with an additional fire district tax.

Fire Chief Brandt reported that there are two individuals interested in purchasing the old fire truck.

Discussion was held regarding Lake Helane Road.  Fire Chief Brandt advised that she cannot access that road with a fire truck to get water.  Hucker and McGuiness will meet with road worker Diem to assess the road.  Hucker advised that the town is waiting to hear from the DNR regarding the Lake Helane development plan.

Insurance & Finance – Meyer reported the new fire truck has been added to the insurance policy.  He questioned whether or not to keep coverage on the fire truck that is for sale.  He will check with the insurance agent to see what coverage should be kept and the cost until the vehicle is sold.

Solid Waste – A discussion was held regarding a possible change in companies for the white goods recycling.   The town now uses Hayward Scrap Metal.  Brandt reported that Best Choice Recycling would pay the town for white goods.  The town used Best Choice Recycling last year for the aluminum cans.  No action was taken.  It was decided to wait until next year to make a possible change.

Clerk’s Report – Ferda reported that Townhall Software will be introducing new and updated software (Marge) for the town’s bookkeeping system.

Due to three open records requests (received by the County) for the June 5th recall election, the town may need to purchase new election cartridges for the voting machine at $200.00 each.   Unless the open records requests are withdrawn, all election materials, including the cartridges, must be preserved for 60 days leaving Command Central with not enough time to reprogram the town’s cartridges for the election in August.

Ferda advised the board that there have been complaints regarding the locks not working properly on the doors.

Motion was made by McGuiness and 2nd by Meyer giving approval to the clerk to attend a WTA local budget and finance workshop in September in Cable, Wisconsin if needed.  All in favor.  Motion carried.

Cerman requested that Judy DeTray’s salary for mowing the town hall grounds be put on the agenda for the meeting in August.

Hucker announced that an invitation was received from the Spider Lake Church for the dedication of their new sanctuary on July 15, 2012.

Fire Chief Brandt advised that many thank-yous were received from residents for Kathy Overman for planting flowers at Ruth Guyer’s memorial.

John Trombello suggested that the board consider adopting a cell tower ordinance.

The WTA quarterly meeting (Sawyer County Unit) will be held on July 30, 2012 at the Spider Lake Town Hall.

Meyer informed the board that he will be unable to attend the board meeting in August.

Motion to adjourn was made by McGuiness and 2nd by Meyer.  All in favor.  Motion carried.

Christine Ferda

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