09/05/18 – Road Committee Meeting Minutes


The Town of Spider Lake Road Committee meeting was called to order by Committee Chair McGuiness at 5:00 PM. Present were McGuiness, Hucker, Brandt and Lead Worker Mark Matchett. Clerk Ferda was absent.

Discussion & Possible Recommendation Regarding the Hiring of Lead Worker – Pursuant to Wisconsin Statute 19.85(1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction, at 5:04 PM, a motion was made by Hucker and 2nd by McGuiness for the Road Committee to move in and out of executive session to discuss the above stated matter with the current Lead Worker, Mark Matchett, participating in the closed session and that the Committee members will reconvene in open session as the notice states to act on any items from the executive session if necessary and to proceed with other items of the agenda. All in favor. Motion carried. The Road Committee members and the Lead Worker met in executive session. At 5:24 PM, the committee reconvened in open session to act on any items from the executive session if necessary and to proceed with other items on the agenda. Hucker reported that the road committee will hold interviews for the lead worker position.

Discussion & Recommendation Regarding NWBE Construction Management Proposal for the Town Hall Road Project – Hucker reported receiving an email from Antczak Construction asking if a preconstruction meeting should be scheduled. Antczak advised that he is anticipating dealing with erosion control, traffic control and culvert work beginning Sept. 10th through the 14th. Improvement of the pavement area base course, pulverizing and relay is scheduled for Sept. 17th through the 21st. Paving restoration and project clean-up is scheduled for Sept. 24 through the 28th. Hucker contacted NWBE to see if a preconstruction meeting was necessary. NWBE advised it was not necessary, but suggested the town hire NWBE for construction management to oversee the culvert installation, oversee the placement of the unique items such as the geogrid, selected crushed material and inspect erosion control installations. This work is estimated to take up to 46 hours at an estimated cost up to $4,300.00. Discussion was held and Hucker reviewed the current estimated cost of the project with the committee. Motion was made by Brandt and 2nd by McGuiness to recommend to the town board that NWBE be hired for construction management at an estimated cost of up to $4,300.00. All in favor. Motion carried.

Status of other Road Projects – McGuiness reported that the three culverts provided by the Forest Service have been installed. Additional lift work (laying gravel) will be done by the road crew. McGuiness reported that there is no new information regarding the culvert work on FR 205 (Upper A). The Forest Service has received bids for the project. The project could possibly be completed before this winter; however, due to the flooding down state, it may not be completed until next year.

Any Other Business That May Come Before the Committee for Discussion Purposes Only – Hucker stated closure is needed for the 2018 Wildfire grants as to what has been completed. Discussion was held regarding the funds in the construction budget line item and what the estimated costs of the current projects will be upon completion.

Motion to adjourn was made by Brandt and 2nd by Hucker. All in favor. Motion carried.

Christine Ferda
Town Clerk

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