09/12/18 – Board of Supervisors Monthly Meeting Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
BOARD OF SUPERVISORS MONTHLY MEETING
SEPTEMBER 12, 2018

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, Cerman, Huot, Clerk Ferda, Treasurer Overman, Fire Chief Nelson and Lead Worker Matchett. Supervisor McGuiness was absent.

Motion was made by Huot and 2nd by Cerman to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Sawyer County representative, Matt McKay, gave a presentation regarding the county’s role for being the agent for the state to regulate short-term rentals within the county. He outlined the policies, procedures and inspections the county follows to insure compliance with Agriculture, Trade & Consumer Protection guidelines.

Motion was made by Huot and 2nd by Cerman to approve the Town Board minutes of 8-8-18 and the Plan & Review Commission minutes of 8-1-18. All in favor. Motion carried.

Overman presented the Treasurer’s report. August 2018 receipts were $89,380.84 and expenditures were $31,382.40 leaving a balance of $798,421.28.

The vouchers were presented for payment. Motion to approve checks numbered #023068 through #023122 (including EFT checks) in the amount of $41,138.43 was made by Huot and 2nd by Cerman. All in favor. Motion carried.

Pursuant to Wisconsin Statute 19.85(1) (g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved re Notice of Claim received from Wheeler, Van Sickle, & Anderson, S.C. and Pursuant to Wisconsin Statute 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction, at 7:40 PM, a motion was made by Huot and 2nd by Brandt for the Town Board to move in and out of executive session to discuss the above stated matters with the current Lead Worker, Mark Matchett, participating in the executive session regarding employment (19.85 (1) (c)) and that the Board will reconvene in open session as the notice states to act on any items from the executive session if necessary and to proceed with other items of the agenda. All in favor. Motion carried. The Town Board and the Clerk met in executive session. At 8:23 PM, the Town Board reconvened in open session to act on any items from the executive session if necessary and to proceed with other items on the agenda.

Motion was made by Huot and 2nd by Brandt to rescind Ordinance #2018-02. All in favor. Motion carried.

Matchett reported that the cement was poured approximately two weeks ago for the Lost Land Lake boat access project. Due to a problem with the finishing of the surface not meeting the specifications of the bid, the cement was removed and re-poured. The sheet pilings have been removed and the parking lot is not usable at this time. Finishing touches are currently being done.

Hucker reminded committee chairs to schedule committee meetings in advance of the October 19th budget planning workshop.

Plan & Review Commission Report
Certified Survey Map – Owner: Nordic Ridge of Seeley LLC – Part of Gov’t Lot 1, Section 31, T 42N, R 7 – All of Parcel II Deed Doc. #409525. Hucker reported that the CSM was approved with a condition that some wetlands be shown on the CSM before Boss is authorized to approve it. This is a division of two lots into three lots.

Zoning Administrator Report – A number of permits have been filed in the last month and there are two violations that Boss is working on.

Hucker reported that the Commission reviewed and discussed a draft ordinance regarding metallic mining making changes to reflect town language instead of county language. Mining will only be allowed in a I-1 designated zoning area. The town’s zoning ordinance does include an I-1 designated zoning category even though there is no I-1 designated property currently in Spider Lake. Either by an agreement or a conditional use permit, a mining permit can be issued for the many facets of mining such as prospecting, actual mining, etc. Work will continue on this draft ordinance.

Committee Reports
Roads – Equipment Status – Matchett reported Truck 4 has a minor oil leak and is being repaired. New tires have been installed on the pickup truck and one new tire has been installed on the grader.

Matchett reported that the three culverts provided by the Forest Service have been installed. Additional gravel and grading are being done by the road crew.

Hucker reported that work on Town Hall Rd. will begin shortly and should be completed by the end of September. Hucker contacted NWBE to see if a preconstruction meeting with Antczak Construction was necessary. NWBE advised it was not necessary, but suggested the town hire NWBE for construction management to oversee the culvert installation, oversee the placement of the unique items such as the geogrid, select crushed material and inspect erosion control installations. This work is estimated to take up to 46 hours at an estimated cost up to $4,300.00. On the recommendation of the road committee, a motion was made by Brandt and 2nd by Cerman to hire NWBE for construction management at an estimated cost of up to $4,300.00. All in favor. Motion carried.

Matchett will complete the state report for updating pavement ratings before the end of September.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that it has been quiet and a fire truck’s light control box has been repaired. All equipment is in good operating order.

Regarding communications, Hucker reported that representatives from Spider Lake, the Forest Service, Round Lake and DSC Communications met at the Moose Lake tower. DSC stated that recent studies regarding the possibility of using the Moose Lake tower has raised the question of whether or not the structure at the top of the tower may interfere with the potential placement of the antenna. Follow up will be conducted to see if this information is accurate. Input from the road and fire departments have been forwarded to Round Lake’s chair as he is taking the lead on this project. Using either of the Norvado towers in Spider Lake or Round Lake is still a possibility. Hucker stated that this has been a much slower process than anticipated. Rich Gorski asked if the town is installing a cell tower. Hucker replied that this is for communications for the road and fire departments. Gorski inquired how to install a cell tower on his property. Hucker advised him that he needed to go through the permit process.

Hucker reported that the 2019 Clam Lake Wildfire Protection grant applications need to be submitted in October. Matchett and Nelson will submit their ideas within the next two weeks.

Cerman will have the mailbox repaired.

Bob Schroeder advised that a red pine tree near the fire department side of the building is full of carpenter ants and should be addressed.

Solid Waste – Brandt reported that a new contract from Republic Services has still not been received. The bear proof dumpster was to be delivered a month ago but has not been received. The deadline to submit the 2019 recycling grant is October 31st. The new electric fence has been installed. The scrap metal has been picked up by Best Choice Recycling.

Clerk’s Report
Other Correspondence – An email was received from Marshfield Medical Center regarding a roundtable discussion on Wisconsin’s opioid crisis and the DSPS prescription drug monitoring program being held in Ladysmith on September 27, 2018.

An email was received from James Kujala (Hayward Forester Ranger) stating that volunteers are needed to help with course control for the Chequamegon Fat Tire Race being held on Saturday, September 15th.

An email was received regarding a flood emergency action plan workshop being sponsored by the LCO Band of Lake Superior Chippewa Indians, Sawyer County, the WI Silver Jackets Program and the US Army Corps of Engineers that will be held on September 13th at the LCO College.

A letter was received from the Senior Resource Center asking for donations due to state and federal aid cuts. Hucker advised that the electors decided a few years ago not to donate to any organizations because deciding what organizations should receive donations can become contentious and donating might not be an appropriate use of tax dollars.

Ferda reported that the town will receive a personal property state aid payment in 2019 due to a change in the law removing machinery, tools and patterns from the personal property category. The town will receive $30.77 in state aid in 2019.

The town received the 2018 equalized value for each taxation district in the County from the Department of Revenue. The town’s real estate value has increased by $5,656,600.00 and the personal property value has decreased by $17,000.00 for a total increase of $5,639,600.00.

The maximum allowable 2018 payable 2019 levy limit is $266,929.00 absent elector approval for an additional increase. This is an increase of $1,423.00 over last year due to net new construction and a decrease of $31.00 due to personal property state aid resulting in a net increase of $1,392.00.

The preliminary estimate of the January 1, 2018 population (received from the Wisconsin Dept. of
Administration) is 361.

An email was received from Victoria Ross regarding a complaint of excessive speed by multiple boats on Teal Lake close to the shoreline which caused issue to docks and guests. Hucker reported receiving an email from Dan Mersel regarding violations of the town’s boating ordinance which stated that residents can contact the county sheriff or the DNR as both of these departments have jurisdiction to enforce the town’s ordinance. He is suggesting that the town sporadically employ an enforcement officer to monitor boat speeds on the lakes. After it becomes public knowledge that tickets are being issued, violations will decrease. It was also noted that the registration numbers from boats, snowmobiles and ATV’s can be reported to help identify violators. Dave Neuswanger, President of the Quiet Lakes Association, stated that residents should report violations directly to the recreation officer, Craig DePew. The association is also trying to use peer pressure such as boat and bumper stickers with the 10 MPH speed limit and posting information at the public boat ramps. Rich Gorski stated that pontoon boats do more damage and that he thinks the 10 MPH boat speed after 3 PM on Spider Lake is ridiculous and should be changed. Neuswanger stated that approximately 75% of the Quiet Lakes Association members still want the 10 MPH speed limit on its lakes.

A reminder that a Public Hearing, a Special Plan & Review Commission meeting and a Special Town Board meeting regarding the updates to the town’s comprehensive plan will be held on September 18, 2018 beginning at 5:00 PM.

Questions from Audience and Other Matters for Discussion Purposes Only
Neuswanger advised that there is hybrid eurasian water milfoil in Lost Land Lake and the association is trying to keep it from spreading into Teal Lake and other nearby waters. The association has initiated a pledge drive to purchase a mechanical weed puller. Discussion was held. Neuswanger asked if the town could contribute and make a pledge. Hucker replied that he would have to check and Neuswanger will sent the town a letter regarding his request.

Prue Ross stated that she felt it was a grave mistake years ago to cut off any donations to the library.

Discussion was held regarding making an offer of employment for the lead worker position. Motion was made by Brandt and 2nd by Cerman to offer Don Fogal the lead worker position. All in favor. Motion carried.

Motion was made by Huot and 2nd by Cerman to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF
09-12-18_tbm.pdf