09/13/17 – Board of Supervisors Monthly Meeting Minutes

SEPTEMBER 13, 2017

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, Cerman, Huot, Clerk Ferda, Treasurer Overman, Fire Chief Nelson and Lead Worker Mark Matchett. Supervisor McGuiness was absent.

Motion was made by Cerman and 2nd by Huot to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Motion was made by Brandt and 2nd by Cerman to approve the Town Board minutes of 8-9-17 and the Road Committee minutes of 8-31-17. All in favor. Motion carried.

Overman presented the Treasurer’s report. August 2017 receipts were $91,735.99 and expenditures were $136,639.01 leaving a balance of $583,365.55.

The vouchers were presented for payment. Motion to approve checks numbered #022457 through #022503 (including EFT checks) in the amount of $143,009.80 was made by Huot and 2nd by Cerman. All in favor. Motion carried.

Hucker reported that the Lost Land Lake public boat ramp project has been deferred to 2018 by the DNR in order to take better advantage of construction/bidding cycles.

A proposal was received from Assessor Claude Riglemon for a revaluation in 2018 in the amount of $28,400.00 ($17,400.00 for the revaluation and $11,000.00 for his annual compensation). A sales analysis for the town was also received. At last month’s meeting, Riglemon advised that the statistical studies indicate the values are becoming skewed; however a revaluation was not absolutely necessary. Discussion was held. Cerman strongly opposes the revaluation based on the information presented and the discussion held last month between the board and the assessor. Hucker advised that the state will look at the aggregate ratio and if it is too high, the state will require a revaluation. Since the last revaluation was held in 2013, Brandt felt it was too soon to do another one. Huot also had reservations. Motion was made by Cerman and 2nd by Huot to not proceed with the revaluation in 2018. Motion carried. 3 yes votes by Brandt, Cerman and Huot. 1 nay vote by Hucker.

The budget planning session has been rescheduled to October 18th at 4:00 PM. Health & Safety and Insurance & Finance committee meetings have been tentatively scheduled for either October 3rd or October 10th at 2:00 and 2:30 PM.

Plan & Review Commission Report
There was no meeting held in September. Hucker, ZA Boss and the town’s counsel met to discuss compliance matters.

Committee Reports
Roads – Hucker reported on the road committee meeting. He updated the board regarding the Town Hall Rd. project. N.W.B.E. proposed putting in a lift to elevate the roadway so that any possible drainage is off the roadway. This could sit over a winter season before paving to give it time to compress and settle. A preliminary cost study (list attached) for the rehab of the road with seven design alternatives was reviewed. A lengthy discussion followed. Motion was made Brandt and 2nd by Huot to proceed with the proposal for delineation from Wetlands and Waterways, LLC not to exceed $5,968.00. All in favor. Motion carried. On the recommendation of the road committee, a motion was made by Huot and 2nd by Brandt to proceed with Option #7 as needed. All in favor. Motion carried. Motion was made by Brandt and 2nd by Huot to approve the survey and final design engineering proposal from N.W.B.E. in the amount of $8,212.03. All in favor. Motion carried.

On the recommendation of the road committee, a motion was made by Huot and 2nd by Brandt to authorize the hiring of a part-time person for the road crew. All in favor. Motion carried. The part-time position will be guaranteed a minimum of 800 hours per year at a probationary rate of $18.00 per hour. After a successful six month probationary period, the rate would be raised to $19.50 per hour.

A motion was made by Huot and 2nd by Cerman to authorize the town chair to sign an extension of an agreement (#17-RO-11091300-067) between the town and the USFS until next year to supply culverts for forest roads 203 and 328. All in favor. Motion carried. The town will install the culverts when received next year.

Matchett will contact the county regarding potholes on County Rd. OO.

Hucker reported that the Road Certification (WISLR) report has been received and will be submitted to the state by October 15th.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that he is reviewing the private roads that do not have “gang” signs placed at the entrance to the roads. He advised that all condo units need individual fire signs at each structure. There were a few first responder calls, one false alarm and one fire where a piece of equipment caught fire on Dixie Road. There are currently no forest service fire personnel in the area because of the fires out West and the DNR has a ranger stationed in Hayward. He discussed an auto page project under consideration between the Town of Spider Lake and the Town of Round Lake. Regarding a radio repeater for Spider Lake and Round Lake, Nelson reported that DSC is currently preparing a proposal and he is looking for grant monies.

Hucker asked for input from the road crew regarding 2018 CWPP grants. Discussion was held regarding the town possibly purchasing a chipper. Nelson will put together a proposal.

Huot stated that he has received complaints about skaters on Murphy Blvd. Hucker advised that as far as he knows skaters, bike riders, etc., cannot be prohibited from using the roads and that everyone needs to learn to share the roads.

Motion was made by Cerman and 2nd by Huot to authorize the town chair to sign a two year booking contract for propane with Northern Lakes Propane for 6,000 gallons of propane each year at a cost of $1.139 per gallon. All in favor. Motion carried.

Cerman reported that he obtained an estimate in the amount of $1,550.00 for new gutters for the town hall. He also obtained an estimate in the amount of $2,700.00 to replace the four doors at the town hall.

Solid Waste – Brandt reported that the scrap metal was picked up today. He also reported that the 2018 recycling grant is due by the end of the month. Huot reported that he has received complaints about having to bag the yellow irises as it is costly. Hucker advised that they must be bagged. Thanks to the Delaneys’ for placing all the yellow iris bags in the dumpster.

Insurance & Finance – Huot reported that he received an email from Nathan Pezewski of The Horton Group recommending to budget for an additional 5% for the Property & Casualty Insurance along with the Worker’s Compensation coverage for 2018. Huot will follow up to see if any of the other coverages will increase. Huot has suggested not to solicit requests for proposals for the town’s insurance coverage this year.

Clerk’s Report
Ferda attended a WTA workshop and reported that the town could receive an additional $17,962.00 in transportation aids next year if the rate is raised to $2,386.00 per mile in the state budget and it is passes.

Additional funds may be received from the state this year from the town transportation surplus fund and closed acreage fees. A legislative update was presented to the board. The Property Bill of Rights (SB387-AB479) could make drastic changes to conditional use permitting and regulatory takings.

An email was received from Dave Schlabowske (Wisconsin Bike Federation) advising that the Tour de Chequamegon Gravel Fondo bike race (originally tentatively approved 5-10-17) will not be held this year.

The town received the 2017 equalized value for each taxation district in the County from the Department of Revenue. The town’s real estate value has increased by $11,784,900.00 and the personal property value has increased by $20,000.00 for a total increase of $11,804,900.00.

The preliminary estimate of the January 1, 2017 population (received from the Wisconsin Dept. of Administration) is 357.

The maximum allowable 2017 payable 2018 levy limit is $265,537.00 absent elector approval for an additional increase. This is an increase of $1,061.00 over last year due to net new construction.

Questions from Audience and Other Matters for Discussion Purposes Only
Hucker advised that the board will need to address the renewal of the ATV ordinance at next month’s meeting as it will expire in October. Don Mrotek (ATV Alliance) will be invited to attend the meeting.

Motion to adjourn was made by Huot and 2nd by Brandt. All in favor. Motion carried.

Christine Ferda
Town Clerk

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