10/08/14 – Board of Supervisors Monthly Mtg Minutes

OCTOBER 8, 2014

The Town of Spider Lake monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, McGuiness, Meyer, Cerman, Clerk Ferda, Treasurer Overman and Fire Chief D. Brandt.

Motion to approve the agenda was made by McGuiness and 2nd by Meyer. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Motion was made by Meyer and 2nd by Cerman to approve the Town Board minutes of 9-10-14 and the Plan & Review Commission minutes of 9-3-14. All in favor. Motion carried.

Overman gave the Treasurer’s report. September 2014 receipts were $8,702.76 and expenditures were $32,902.53 leaving a balance of $388,426.79.

The vouchers were presented for payment. Motion to approve checks numbered #020562 through #20625 (including EFT checks) in the amount of $35,044.18 was made by McGuiness and 2nd by Meyer. All in favor. Motion carried.

Ferda presented the quarterly budget revenue and expense report and identified a few line items that may need a transfer of funds by year’s end. Hucker noted that there was less money spent on road construction this year because there were not enough funds to do a major road project.

A motion was made by Meyer and 2nd by Brandt to extend the ATV Ordinance #01-01 for another three years until October 23, 2017. All in favor. Motion carried. It was noted that there has not been any complaints or damage to the designated roads. Hucker commented there have been complaints regarding riders not operating on authorized trails.

Kay Wilson, a supervisor for the Town of Round Lake, has extended an invitation to the board to participate in a discussion with Norvado to improve cell coverage. Cerman and one representative from the Fire Dept. will attend the meeting on 11-13-14 at 6:30 PM.

A letter was received from Kent Kokko requesting that the board reconsider its decision not to use the town right-of-way for a Little Free Library. Kokko was advised by Boss and Hucker that he needed to apply for a conditional use permit and his letter states that he has no intention of paying $375.00 for a CUP application. A corrective order was sent to Kokko because he set up the LFL on his in-law’s property. Hucker stated that this is not a question of whether or not anyone is in favor or against the establishment of a LFL, it is a question of whether or not a LFL is a permitted use. This is not a permitted use under the town’s or county’s zoning ordinance. Discussion was held regarding the town’s liability, if any, whether or not this is an appropriate use of a town right-of-way and the cost to the town associated with a CUP. Hucker asked whether or not anyone wanted to make a motion to reconsider using the town right of way for a LFL or waive the CUP fee. A roll call vote was taken. 5 nay votes and 0 aye votes.

Cerman reported that he contacted Jason Nelson from Heart of the North Surveying regarding creating a CSM for town owned property. Nelson advised that the property was in two parcels. Zoning Administrator Boss advised that the property should be resurveyed as one property to alleviate any problems due to the proper setbacks. A motion was made by Brandt and 2nd by Meyer to authorize Heart of the North Surveying to complete a CSM with the cost not to exceed $1,100.00. All in favor. Motion carried.

Plan & Review Commission Report

Owners request to amend the conditions placed on CSM – Owners: Cornelia Beck Trust and Ross’ Teal Lake Lodge. Hucker reported that on 5-7-14, the Commission approved a CSM for Lot 2 conditioned upon the removal/demolition of the encroaching Norway cabin by 9-15-14. The owners are asking for an extension on the deadline. Victoria Ross presented a new timeline and explained the delay. Hucker reported that the CSM needs to be filed in order to obtain a sanitary permit. The Commission agreed to amend the removal/demolition condition in the CSM for Lot 2 until 11-5-14. If there is any problem with the sanitary permit or any other problems, the owners are to contact ZA Boss.

Zoning Administrator’s Report – Boss presented a summary of permit activity for September. He will be reporting on a monthly basis and asked the Commission if they wanted any additional information such as number of inspections and compliance issues.

Committee Reports

Roads – Hucker reported that he is reviewing additional materials regarding Implements of Husbandry. On the advice of the WTA, Hucker advised that an IOH ordinance should be approved by year’s end. If an ordinance is not passed, the town would be limited on how roads can be posted for weight usage including massive farm equipment that can do tremendous damage to town roads.

The Local Road Certification Report has been submitted to the WIDOT and confirmation has been received.

A road committee meeting has been scheduled for 10-15-14 at 10:00 AM.

A letter was received from IUOE Local #139 regarding the negotiation of a new collective bargaining agreement. Tentative meeting dates are 10-21-14 or 10-23-14. Ferda will contact the union representative to confirm the date.

Discussion was held regarding the re-roofing of the shed at the town garage. Cerman reported that the cost would be the same for installing either a metal roof or an asphalt roof. A motion was made by Brandt and 2nd by McGuiness to authorize the installation of a metal roof with the cost not to exceed $2,400.00. All in favor. Motion carried.

The transportation aids amount for 2015 will be $214,959.24. This is an increase of $8,297.70 over the last two years.

The County has installed new culverts on South Road and Old 77. The black topping will not be done until spring. Cerman has received complaints regarding the culvert across Tews Road just before Boersma Road The road above the culvert has been filled in with gravel and due to the storm has become very soft. Hucker suggested installing signage at that culvert.

McGuiness reported that Fahrner Asphalt Sealers will begin crack sealing within the next two weeks.

Health & Safety – Hazardous Mitigation Plan Funding – Hucker and Fire Chief Brandt will meet to discuss ideas for a grant project that is available from the Wisconsin Hazard Mitigation Program.

Fire Chief reported that the fire department has received a DNR Grant.

A Health & Safety committee meeting has been scheduled for 10-14-14 at 2:00 PM.

Fire Chief Brandt reported that the lost or stolen radio had not been reported to the sheriff’s office within the five day deadline she set. The fire department decided at their meeting to turn the matter over to the town board because the individual is a town employee and officers of the fire department have had no cooperation from the individual. Fire Chief Brandt was asked to turn over the serial number of the radio to the clerk so that an insurance claim can be filed. A motion was made by Meyer and 2nd Cerman to delegate to the Health & Safety Committee, the missing radio issue and personnel matter relating to the missing radio, and to report back to the town board with their recommendation. All in favor. Motion carried.

Solid Waste – A Solid Waste committee meeting has been scheduled for 10-15-14 immediately following the Road committee meeting.

Brandt reported that he has submitted the recycling grant for 2015.

Insurance & Finance – Meyer reported that he contacted the town’s insurance company regarding what the increase in premium will be for 2015. It could be anywhere between 4% and 7%. Our agent will be negotiating with other companies for better prices.

A motion was made by Meyer and 2nd by McGuiness to obtain a short-term tax collector bond in lieu of a resolution to cover the treasurer and the town. All in favor. Motion carried.

Clerk’s Report

The maximum allowable 2014 payable 2015 levy limit is $255,719.00. This is an increase of $2,014.00 over last year. The town can exceed the levy limit by the town board adopting a resolution and then a subsequent town elector meeting vote endorsing the town boards resolution. The levy limit can also be raised to cover the town’s debt service.

The projected shared revenue for 2015 will remain at $10,173.00.

A reminder that the Health Fair will be held on October 10, 2014 from 9 AM to 12 Noon.

A reminder that Budget planning sessions have been set for October 21st at 4:00 PM and October 30th at 3:00 PM.

An election will be held on November 4, 2014. The Wisconsin Voter Photo ID Law will be in effect at this election. The polls are open from 7:00 AM to 8:00 PM.

The Sawyer County Unit of the Wisconsin Towns Association will hold a meeting in Edgewater on October 27, 2014.

Motion to adjourn was made by Meyer and 2nd by McGuiness. All in favor. Motion carried.

Christine Ferda
Town Clerk

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