10/11/17 – Board of Supervisors Monthly Meeting Minutes

OCTOBER 11, 2017

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, McGuiness, Cerman, Huot, Clerk Ferda and Fire Chief Nelson. Supervisor Brandt and Treasurer Overman were absent.

Motion was made by McGuiness and 2nd by Cerman to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Motion was made by Cerman and 2nd by Huot to approve the Town Board minutes of 9-13-17 and the Plan & Review Commission minutes of 8-2-17. All in favor. Motion carried.

Due to the absence of Overman, Ferda presented the Treasurer’s report. September 2017 receipts were $76,451.54 and expenditures were $38,160.51 leaving a balance of $621,656.85.

The vouchers were presented for payment. Motion to approve checks numbered #022504 through #022559 (including EFT checks) in the amount of $37,165.74 was made by McGuiness and 2nd by Cerman. All in favor. Motion carried.

A motion was made by Huot and 2nd by Cerman to obtain a short-term tax collector bond at a cost of $200.00 in lieu of a resolution to cover the treasurer and the town. Brandt arrived at 7:05 PM. All in favor. Motion carried.

Ferda presented the 3rd quarter budget report. Zoning, solid waste and recycling could face shortfalls by years end. Revenues received to date are a little above what was anticipated. The Town Hall budget needs to be amended for some repairs.

Hucker reported on the County LEPC (Local Emergency Preparedness Committee) meeting he attended on October 4th. The County Hazard Mitigation Plan must be updated by 2019. Grant monies hopefully will be obtained to help offset the cost. There will be an active shooter/IED exercise later in October. An emergency operation center test was conducted in August. The ham radios worked well as a backup; however the test showed just how limited the resources are compared to what the magnitude of an emergency could be such as the Las Vegas shooting. Tours, by LEPC committee members, of LP, Arclin, WalMart and Century Link will be conducted as they are considered hazardous sites due to the amount of batteries that are stored at these sites. The Moose Lake Tower was hit by a storm resulting in the county’s equipment being fried; however the forest service equipment still works.

Brandt reported on the WTA convention. He attended a workshop presented by Wisconsin Paving. This company can help with road design and the bidding of road projects. The recycling workshop stressed the importance of safety at the site. Plastics #3 – #7 and electronics may soon not be accepted as China is no longer accepting these items. The WTA is encouraging towns to support its opposition to the property bill of rights bill as this bill takes away local control for zoning. All the presentations are available on the WTA website.

Plan & Review Commission Report
On the recommendation of the PRC, a motion was made by Huot and 2nd by McGuiness to approve the Conditional Use Permit for Loren and Kathleen Vorlicky for the installation of plumbing in an accessory building subject to conditions (list attached). Discussion was held. Cerman is concerned that the accessory structure will be converted into living space, concerned that this would lend itself very nicely to a short-term rental type of situation and concerned that if the conditions are violated, it would be very expensive for the town to go through the process of inspection and enforcing the removal of plumbing and other accessories.

Hucker noted that the conditions allow for inspections and what is proposed is consistent with the zoning ordinance. Motion carried. 4 aye votes and 1 nay vote by Cerman.

Zoning Administrator’s Report – A few permits have been issued. A zoning violation has led to a consent order entered by the court requiring the landowner to remove a portion of a porch that was built in violation of the zoning ordinance. If the landowner fails to file for a variance or if the variance is denied and the landowner does not remove the portion of the porch that is in violation, there is a $200.00 a day fine until it is corrected.

Hucker reported that he received notice that Greg Topp has resigned from the Board of Appeals. He thanked Greg for his service on behalf of the town.

Hucker reported that due to the zoning administrator’s additional work which includes such items as signs, electronic filing of land use permits, grandfathering determinations, etc., he will be recommending a $250.00 a month increase in compensation for 2018.

Committee Reports
Roads – McGuiness reported that new blades for the grader and the utility pickup truck will be purchased. Truck #3 needs some repairs. D & D Excavating has finished the work on Rock Lake Rd. and Matchett will be doing the grading. Hucker needs an update on Pederson Rd. in order to file the FEMA quarterly report.
The mandatory date of completion for the road work is February 2018.

McGuiness reported that the flags are in place on Town Hall Rd. for the delineation study, but he does not know if the study has been completed yet.

McGuiness reported that an ad was published in the paper for a part-time person for the road crew. As of this afternoon, there is one applicant and the closing day for submitting applications is October 13th.
Hucker reported that the signed paperwork was received from the USFS regarding the extension (until next year) of the agreement (#17-RO-A11091300-067) for the USFS to supply culverts for forest roads 203 and 328.

Hucker reported that the Road Certification (WISLR) report has been filed on line with the state and the map was mailed to the state on October 4th.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that the aluminum cans were picked up today. He has been receiving calls from insurance adjusters who are concerned with narrow driveways. The zoning ordinance addresses new driveways which must meet the standards; however, old driveways are grandfathered. Hucker suggested that insurance companies require their insureds to widen their driveways to meet the minimum standard or increase the premiums. Nelson presented a proposal to the board regarding improving communications for the fire departments, EMS/EMR and road crews of Spider Lake and Round Lake. This would be a joint effort between the two towns. Discussion was held. Hucker wants not only communication between the two towns to work, but also communication needs to work with the Sawyer County Sheriff and other county departments. Nelson wants both boards approval of the proposal before seeking grant monies to help offset the cost.

Hucker reported that the 2018 CWPP grant applications have been submitted to the DNR.

Cerman reported that he has received quotes for new gutters and four new doors at the town hall. He will proceed with the new gutters as funds are available. As soon as the town hall budget is amended, he will proceed with the new doors.

Cerman reported that Northern Lakes Propane will inspect and clean all the furnace units as needed in the town garage and at fire station #2.

Solid Waste – Brandt reported that this Sunday (Oct. 15th) will be the last day of the summer hours. He has received the 2018 recycling grant application from the state.

Insurance & Finance – As reported at the committee meeting, Huot advised that he contacted The Horton Group (Nate Pezewski) regarding any changes in insurance coverage and/or rates for 2018. Pezewski advised that to be safe, a 5% increase across the board should be included in the 2018 budget to cover any premium increases. Pezewski feels that an increase of 2%-3% is more probable.

Discussion was held regarding the renewal of the ATV temporary route provisions in the ATV ordinance. Don Mrotek gave a brief history. A motion was made by Huot and 2nd by Brandt to amend the dates in paragraphs #2 and #13 in ATV Ordinance #01-01 from October 23, 2017 to October 23, 2020. All in favor. Motion carried.

Clerk’s Report
The projected shared revenue for 2018 will remain at $10,173.00 and the preliminary 2018 transportation
will increase by $18,254.84 to $233,214.18.

A reminder that the budget planning workshop will be held on October 18th at 4:00 PM and if needed, the second budget planning workshop has been rescheduled to October 23rd at 4:00 PM.

The Budget Public Hearing, the Special Elector meeting and the Special Town Board meeting to approve the 2018 budget will be held on November 16th at 6:00 PM.

Questions from Audience and Other Matters for Discussion Purposes Only
Donna Nickel, on behalf of her neighbor, asked why the residents on Paradise Rd. were turned down by the county for a multiple fire sign at the beginning of their road. Ferda was advised by the county (Brian DeVries) that multiple fire signs were only for public roads, not private roads. However, other private roads in town have a multiple fire sign. DeVries also stated he would, at some time, review the issue. Nelson reported that there are multiple fire signs on private roads throughout the county. Nickel was advised to have the neighbor contact the county and have the county contact Fire Chief Nelson.

Patrick Delaney reported that the SCLA had a fundraiser & meeting in Minneapolis and wanted to convey to the board how important its relationship is with the town board and the county. He stated that he was in agreement with Cerman regarding the Vorlicky CUP. He questioned when the flags on Town Hall Rd. would be removed and was advised that the answer is unknown at this time. He thanked the board for extending the date on the ATV ordinance.

Cerman reported that there will be a $4.00 a month increase in the facility charge of Jump River’s electric bill. He also advised that the annual Jump River Electric meeting will be held October 21st in Ladysmith and encouraged everyone to attend and vote.

Motion to adjourn was made by Huot and 2nd by Cerman. All in favor. Motion carried.

Christine Ferda
Town Clerk


Click the link below to download the minutes as a PDF




EDINA, MN 55424

Prt. Gov’t Lot 1 Lot 1 CSM #2285 10/376, Sec 28, T42N, R7W, Deed Doc. # 401829

1. The CUP is issued for a toilet, sink and shower on the second floor and an exterior hose connection (per Brandt) as noted on the first floor only.

2. The land owner consents to periodic inspections by the Town of Spider Lake’s Zoning Administrator or the Zoning Administrator’s designee.

3. The conditions of this CUP are binding upon any heirs, successors or assignees. In the event of the sale or transfer of the property, the land owner or successors will disclose the existence of the CUP to any prospective buyers.

4. The CUP itself will be recorded with the Sawyer County Register of Deeds and a copy of the recorded CUP shall be provided to the Spider Lake Zoning Administrator.

5. If any of the conditions of this permit are violated, the CUP may be revoked by the Town Board (resulting in the need to remove the toilet, the sink, the hose connection and the shower at the owner’s expense) and the land owner is subject to the fines, forfeitures, and penalties as allowed by law.

6. This proposed structure can only be used for permitted uses enumerated in Section 15.1 (Part I) for areas zoned RR-1.

7. The proposed structure will not be used as a location for lodging persons.