11/14/18 – Board of Supervisors Monthly Meeting Minutes

NOVEMBER 14, 2018

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker immediately following the Special Town Board meeting at approximately 6:20 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda, Treasurer Overman, Fire Chief Nelson and Lead Worker Fogal.

The Pledge of Allegiance was recited.

Motion was made by Cerman and 2nd by Huot to approve the agenda. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Huot to approve the Town Board minutes of 10-10-18 & 10-19-18, the Plan & Review Commission minutes of 10-3-18, the Road Committee minutes of 10-15-18, the Health & Safety Committee minutes of 10-15-18 and the Solid Waste Committee minutes of 10-15-18. All in favor. Motion carried.

Overman presented the Treasurer’s report. October 2018 receipts were $59,163.62 and expenditures were $51,340.35 leaving a balance of $770,265.78.

The vouchers were presented for payment. Discussion was held regarding the placement of the culverts and the costs of the Town Hall Rd. project. The cost to get rid of the TV’s and electronics that were collected over the summer was $930.00. Motion to approve checks numbered #023187 through #023250 (including EFT checks) in the amount of $230,326.92 was made by McGuiness and 2nd by Cerman. Discussion was held regarding whether or not the town should request proposals for diesel. The town requested proposals approximately three years ago and the diesel supply companies declined to respond. Fogal is currently checking with Heinz Oil for prices. All in favor. Motion carried.

Motion was made by Huot and 2nd by McGuiness to adopt Resolution #2018-06 (copy attached) amending the 2018 budget by transferring $1,500.00 from the Capital Reserve & Contingency line item to the Solid Waste Recycling line item and by transferring $8,000.00 from the Road Construction & Maintenance line item to the Fuel, Utilities & Supplies line item in the Roads budget. A roll call vote was taken. 5 yes and no nay votes. Motion carried.

Overman reported on the WTA County quarterly meeting. A WTA attorney in program development attended the meeting. The Sawyer County Sheriff gave a report. Educational programs were discussed. Next year’s WTA convention will be held at Wisconsin Dells.

Motion was made by Brandt and 2nd by Huot to approve the assessor’s contract for 2019 in the amount of $13,200.00 and to authorize the Town Chair & Clerk to sign the contract on behalf of the town. Cerman questioned #9 of the contract which states the town will hold Riglemon harmless from all claims & liabilities due the appraisal of property and wanted to know if the town would then be liable. After discussion, it was concluded that the town’s insurance should cover any incidents that may arise. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Cerman to appoint Dale Olson as the Zoning Administrator and to appoint Steve Boss as the assistant Zoning Administrator to become effective 12-1-18. All in favor. Motion carried.

Plan & Review Commission Report
Zoning Administrator Report – Hucker reported that there were a couple of new permits and compliance issues.

Hucker reported that the commission again reviewed the proposed Metallic Mining Ordinance. The town’s attorney has yet to return the final draft discussed last week. A public hearing on the ordinance may be scheduled for December, but more likely because of time constraints, will be scheduled in January. The ordinance is based on the county’s ordinance; however, it is more restrictive in the areas of hours of operation and maintaining an increased distance between where the operations will be done and existing occupied structures. The ordinance will become paragraph 16.25 under Part 1 of the existing zoning ordinance.

Committee Reports
Roads – Equipment Status – McGuiness reported that there have been some small repairs to equipment. Fogal reported that according to CAT, a full service review covered under a maintenance agreement, was due on the grader. CAT performed the services and then discovered the agreement had expired. The cost to the town was $1,700.00. Fogal stated that the road crew will service the grader in the future.

McGuiness reported that the culvert project on Upper A has been scheduled for the summer of 2019. Fogal advised that the culvert on FR 336 (Mathey Rd) will be three times the size of the current culvert. JR Excavating has quoted a price of $2,500.00 to install the culvert. He will check with Mark Koshak of the Forest Service to see if the town can be reimbursed for all or some of the installation.

Regarding the Town Hall Rd. project, the engineers have signed off on the DNR permit and Hucker (based upon the engineer’s assessment) has signed off the Core of Engineers permit on behalf of the town. The engineers have also signed off on paying Antczak Construction with a 1% holdback for the removal of the silt fence in the spring.

Motion was made by McGuiness and 2nd by Huot to terminate Fogal’s probationary period retroactive to November 1, 2018. All in favor. Motion carried.

Motion was made by McGuiness and 2nd by Huot to amend the employee handbook:1) Article 2 Section C – remove “The successful bidder” and replace with “A current employee” 2) remove wage rates per hour and the hourly amounts listed on Appendix A. All in favor. Motion carried.

Hucker introduced Dale Olson.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that there are currently no issues within the fire department.

Hucker reported that there are no new developments with Round Lake regarding communications. Hucker will follow-up with Round Lake.

Hucker reported on the Day Lake Dam tabletop exercise he attended on October 17th. An action plan will be received along with a map when ready.

Hucker reported submitting two CWPP grant applications for the town for the “brush days” and ROW fuels reduction.

Solid Waste – Motion was made by Huot and 2nd by Brandt to increase the cost of 33 gallon bags from $3.50 to $4.00 and bags larger than 33 gallons may be subject to a $6.00 charge effective 12-1-18. Revenues may not cover the cost this year. Discussion was held regarding why the increases are necessary. The charges for white goods will be reviewed. All in favor. Motion carried. Brandt reviewed new cost proposals that were received from Republic Services. Motion was made by Brandt and 2nd by Huot to authorize the clerk to sign the proposals subject to the prices being consistent with what the representative told the solid waste committee. Discussion was held regarding what percentage of customers were not from Spider Lake, if short-term rentals are affecting the volume increase and if full time residents could pay a lesser cost then part time residents and those that live outside of Spider Lake. All in favor. 5-0. Motion carried. Brandt reported that Republic Services will only take recycling numbered 1, 2 and 5 and no plastic bags.

Insurance & Finance – The Horton Group sent figures on next year’s insurance policies. Workmen’s comp will be $715.00 less in 2019 and the package policy will increase by $234.00. The cost on the accident and sickness policy is unknown at this time. Fogal advised that if the backhoe is insured, it can be removed from the policy as it is out of service. Huot will check to see if renting equipment, such as a chipper, is covered.

Clerk’s Report
Other Correspondence – An email was received (through the county treasurer) from James Igowsky regarding property on Nowak Rd. that is delinquent for tax years 2014-2017 and is an eyesore. Igowsky wants to know if the town has a process for cleaning up the property. The town does not have a nuisance ordinance. Hucker and Overman will prepare a letter to the property owners.

The final estimate for the January 1, 2018 population is 361.

A letter was received from Sawyer County zoning regarding changes to its A-1 and A-2 zoning districts. The county is proposing to revert back to the previous Ag ordinances which were less restrictive and if anyone wishes to take advantage of the Farmland Preservation program an “overlay district” for that property will be created. The information will be forwarded to the Plan & Review Commission for review and will be placed on the December town board meeting agenda as well.

Questions from Audience and Other Matters for Discussion Purposes Only
Patrick Delaney asked if the 250 ribbons that have been marking the wetlands for the past sixteen months for the Town Hall Rd. project could be removed. Hucker advised that they should remain in place until the silt fence is removed next spring.

Patrick Delaney asked if raising the tax levy to cover solid waste and recycling disposal costs would be more beneficial than raising the bag rates. His concern is that people will dump trash in the woods.

Roger Stahl asked how to contact Dale Olson. He advised that he will be available by text, phone and email. He will have office hours at the town hall.

Motion was made by Huot and 2nd by Cerman to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

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