12/12/18 – Monthly Town Board Meeting Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
BOARD OF SUPERVISORS MONTHLY MEETING
DECEMBER 12, 2018

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda, Treasurer Overman and Fire Chief Nelson.

Motion was made by Cerman and 2nd by Huot to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Motion was made by McGuiness and 2nd by Brandt to approve the Town Board minutes of 11-14-18, the Special Town Board minutes of 11-14-18, the Plan & Review Commission minutes of 11-7-18 and the Solid Waste Committee minutes of 11-19-18. Hucker noted that “[sic]” has been added to the Solid Waste Committee minutes after the words “items 1-5”. The paperwork that the representative from Republic Services states acceptable recyclable items are numbered 1, 2 & 5. On the tape, she stated 1 through 5. Based on all the other materials received from the representative, the acceptable recyclable items should be numbered 1, 2 & 5. All in favor. Motion carried.

Overman presented the Treasurer’s report. November 2018 receipts were $42,143.41 and expenditures were $215,079.56 leaving a balance of $597,329.63.

The vouchers were presented for payment. Motion to approve checks numbered #023151 through #023309 (including EFT checks) in the amount of $62,749.78 was made by Huot and 2nd by McGuiness. All in favor. Motion carried.

Motion was made by McGuiness and 2nd by Huot to adopt Resolution #2018-07 (copy attached) amending the 2018 budget by transferring $5,000.00 from the Road Construction & Maintenance line item to the Operations & Equipment Repair line item in the Roads budget, by transferring $2,000.00 from the Road Construction & Maintenance line item to the Administration, Wages & Benefits line item in the Roads budget, by transferring $2,000.00 from the Road Construction & Maintenance line item to the Fuel, Utilities & Supplies line item in the Roads budget and by transferring $3,500.00 from the Road Construction & Maintenance line item to the Capital Outlay Roads budget. A roll call vote was taken. 5 yes and no nay votes. Motion carried.

Motion was made by Brandt and 2nd by McGuiness to approve the following wage increases effective January 1, 2019 – Road Crew Lead Worker position rate as $25.27 per hour, the Equipment Operator, Truck Driver and Mechanic position rate as $24.09 per hour and the part-time road worker at $20.09 per hour. All in favor. Motion carried.

Motion was made by Cerman and 2nd by Huot to approve the following wage increases effective January 1, 2019 – the Solid Waste Attendant and Town Hall janitor at $13.50 per hour. Cerman questioned the practice of restricting the road crew from taking vacation during the months of November through April because it would interfere with snow plowing. He stated that this limits the employee to a relatively short period of time that they can take vacation. Discussion was held. Hucker stated that in the past there has been some flexibility in the policy but it is not encouraged. The road crew should contact McGuiness as he has the discretion to allow a day off occasionally. All in favor. Motion carried.

Motion was made by Huot and 2nd by Brandt to approve the following wage increases effective January 1, 2019 – Chief Election Inspector at $11.50 per hour and Election Inspectors at $11.00 per hour. All in favor. Motion carried.

Plan & Review Commission
Zoning Administrator Report – Hucker reported discussion was held regarding the details of transitioning the zoning administrator’s position from Boss to Olson including contact information, phone line & storage space.

Regarding Sawyer County’s proposed changes to its A-1 and A-2 zoning districts, a motion was made by Cerman and 2nd by McGuiness to accept the recommendation of the Commission to support the proposed changes noting that the town will continue to enforce its own zoning ordinance’s provisions where the town is more restrictive than the County. All in favor. Motion carried. The county is proposing to revert back to the previous Ag ordinances which were less restrictive and if anyone wishes to take advantage of the Farmland Preservation program an “overlay district” for that property may be created.

Hucker reported that the updated comprehensive plan is available on the town’s website and a hard copy of the plan can be obtained from the clerk.

The public hearing for the proposed Metallic Mining Ordinance is scheduled for January 2, 2019 at 6:00 PM.

Committee Reports
Roads – Equipment Status – McGuiness reported that the mower has been repaired due to hydraulic issues and bolts that have sheared off the motor head.

Huot questioned whether or not the backhoe should be removed from the insurance. He will find out what the premium cost is and will make a determination if it should be removed. The backhoe should be put up for sale as soon as possible.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that there are currently no issues within the fire department. The door at station #2 was open and discussion was held on how to keep this from happening again.

Regarding communications, Hucker reported that the application has been received by the FCC and is currently under review. Hanson (Round Lake) is trying to obtain an update on costs.

Discussion was held regarding the doors being left unlocked at the town hall.

Solid Waste – Brandt reported that the fourth recycling dumpster has finally been redelivered. Discussion was held regarding acceptable recyclable items.

Insurance & Finance – Huot reported that the town received a dividend check in the amount of $1,716.00 for a favorable loss experience under worker’s compensation for 2017.

Clerk’s Report
Other Correspondence – Ferda reviewed how eligible voters can legally sign candidate’s nomination papers. There is one position for town chair, one for clerk and one for treasurer. Therefore eligible voters can only sign one candidate’s nominations papers for these three positions. There are two positions for supervisor. Therefore eligible voters can only sign two candidate’s nomination papers.

Motion was made by Hout and 2nd by Brandt to grant the request of the Chequamegon Fat Tire Festival to utilize town roads for its bicycle race on 9-14-19 subject to receiving a $1,000,000.00 certificate of liability insurance and a note that removal of signage and ribbons be done in a timely matter upon the race’s completion. All in favor. Motion carried.

Ferda reported on the 2018 mill rates for the town. The Hayward School District rate is $10.05 and the Chequamegon School District rate is $12.43.

Questions from Audience and Other Matters for Discussion Purposes Only
Cerman thanked Nelson for removing trees before they fell into the roadway.

Bobbi Huot advised contacting Peter Spencer regarding the removal of signs for the Fat Tire bike race. She also questioned the cost of the Town Hall Rd. project stating the cost is nowhere near the $700,000.00 to $800,000.00 that was projected by Hucker. Hucker replied that he does not recall ever making that statement and if he did, he misspoke. He stated the approximate cost so far is between $150,000.00 and $200,000.00 and the paving still needs to be done.

Motion was made by Huot and 2nd by Brandt to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click below to download minutes PDF.
12-12-18_tbm.pdf