12/13/17 – Monthly Town Board Meeting Minutes

DECEMBER 13, 2017

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, Cerman, Huot, Clerk Ferda, Treasurer Overman, Fire Chief Nelson and Road Crew Leader Mark Matchett. Supervisor McGuiness was absent.

Motion was made by Brandt and 2nd by Cerman to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Motion was made by Brandt and 2nd by Huot to approve the Town Board minutes of 11-8-17 and 11-16-17 and the Plan & Review Commission and Public Hearing minutes of 11-1-17. All in favor. Motion carried.
Cheryl Treland, a representative of the Hayward Lakes Visitors & Convention Bureau (HLVCB), gave a presentation on room tax. A room tax is allowed by state statute and allows individual municipalities the right to levy a tax on overnight lodging stays. Currently, the City of Hayward, the Towns of Hayward and Lenroot impose a room tax. HLVCB is a tourism entity that promotes tourism throughout Sawyer County.
HLVCB currently receives $43,500.00 from Sawyer County; however, the funding may end in 2019. HLVCB is requesting that towns impose a room tax at a recommended rate of 4%. Thirty percent of the tax stays with the municipality to use at its discretion. Seventy percent is paid quarterly to HLVCB. An option is to split the seventy percent between HLVCB and a tourism entity contracted by the municipality. This matter will be placed on next month’s agenda.

Overman presented the Treasurer’s report. November 2017 receipts were $30,159.38 and expenditures were $41,993.19 leaving a balance of $629,862.64.

The vouchers were presented for payment. Motion to approve checks numbered #022598 through #022664 (including EFT checks) in the amount of $59,994.15 was made by Huot and 2nd by Cerman. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Cerman to approve the appointments of Case Mazik, Dave Stimpson, Jo Mazik, Mary Braddish, Steve Braddish, Cindy Kaluf and Bobbi Huot to the election board for the years 2018 and 2019. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Huot to adopt Resolution #2017-04 (copy attached) amending the 2017 budget by transferring $1,600.00 from the Ordinance Enforcement Fund to the Zoning Fund. Motion carried. 4 aye and no nay votes.

At 7:35 PM, Supervisor McGuiness arrived.

Motion was made by Huot and 2nd by McGuiness to approve the following wage increases effective January 1, 2018 – Road Crew Lead Worker position rate as $24.53 per hour, the Equipment Operator, Truck Driver and Mechanic position rate as $23.38 per hour, the Zoning Administrator’s base monthly salary from $600.00 to $850.00, Solid Waste Attendant and Town Hall cleaning at $13.00 per hour and mowing at $90.00 per mow. All in favor. Motion carried.

Motion was made by Cerman and 2nd by Huot to approve the assessor’s contract for 2018 in the amount of $11,000.00. All in favor. Motion carried.

Hucker introduced a draft ordinance (#2017-01) for short term rentals. He reported that a component of the state’s budget bill has changed the regulatory structure of short term rentals. The changes indicate that municipalities cannot prohibit short term rentals but municipalities can restrict short term rentals that are less than six consecutive days. Municipalities can also restrict the number of days for short term rentals in any given year to 180 consecutive days and by ordinance provide for the owner or the owner’s agent to provide the town with notice of the start date for the 180 consecutive days. Hucker reviewed the ordinance with the board. Discussion was held. Several members of the board want to further review the ordinance. This matter will be placed on next month’s agenda.

Plan & Review Commission Report

Certified Survey Map Review – Owner Pat Jones – Subdivision of CSM #3152, located in the NW ¼ of the SW ¼, Section 36, T42N R7W, Town of Spider Lake, Sawyer County, Wisconsin. Hucker reported that the proposed CSM is to divide the current lot into two lots. The proposed Lot 1 measurements included the town’s right of way square footage for lot minimum size which is not allowed by the zoning ordinance. The Commission authorized Boss to approve the final CSM provided that Lot 1 meets the square footage requirements.

Kroening CUP Request – Hucker reported that Boss was able to come to a resolution with the landowner
so that a CUP would not be required for the placement of the lift. The lift will be parallel to the steps that are already there. Adjacent landowners have been notified and provided with a copy of the site plan.

Zoning Administrator Report – Hucker reported that Boss issued a few permits. All the permits, with the exception of one, had double fees due to building being started without obtaining land use permits.

Hucker reported that the Commission discussed Acts 59 & 67. Act 59 deals with the short term rental issue. Act 67 deals with land development, CUP’s and variances. Hucker stated that the town’s zoning ordinance applies most of the requirements of Act 67. The town’s attorney is reviewing the zoning ordinance to see if any changes need to be made to meet the requirements of Act 67.

Committee Reports

Roads – Matchett reported that both plow trucks and the utility pick-up truck have needed repairs. The mirrors on both plow trucks have been damaged. The shop furnace exhaust needs to be repaired.

FEMA Road Work – Flagging was done by the road crew while D&D Excavating worked on Pederson Rd. These hours will be added to the payment request from FEMA. Hucker will contact WEM to find out the procedure for submitting a payment request.

There is no update on the work plan for Town Hall Road.
Health & Safety – Fire Department Report – Fire Chief Nelson reported that all equipment is working properly. The 2018 contract with the forest service for fire suppression has been signed. The temperature alarm for station #2 has been backordered. The telephone installation has been postponed by CenturyLink four times, but should be installed on December 15th. Hucker has talked with the Round Lake Chair regarding the lack of radio communication and he seems receptive to a joint approach. The Round Lake Town Chair and Fire Chief will be invited to attend the Clam Lake Wildfire Protection Plan meeting when it is scheduled.

The 2017 CWPP Grants – Request for payment was submitted today. The 2018 CWPP Grants have been approved by the DNR.

Hucker reported that the bid process is open for the Landing Camp Road Boat Access. The deadline for submitting a bid is January 23, 2018.

Insurance & Finance – Huot reported that the town received a dividend check in the amount of $1,804.00 for a favorable loss experience under worker’s compensation for 2016. Discussion was held regarding increasing the injunctive relief limits. The policy currently carries a $10,000.00 limit. Motion was made by Brandt and 2nd by McGuiness to authorize Huot to increase the limit up to $210.00 in additional premium if he felt it necessary after speaking with the insurance agent. All in favor. Motion carried.

Clerk’s Report

Other Correspondence – An email received from the WI Dept. of Revenue was distributed to the board outlining the changes to Board of Review procedures (2017 Wisconsin Act 68 [AB 480].

A motion was made by McGuiness and 2nd by Huot to grant the request of the Chequamegon Fat Tire Festival to utilize Telemark Road/Spider Lake Fire Lane from Clear Lake Road north to the town line,
Boedecker Road from the town line east to Spider Lake Fire Lane and Janet Road from the town line north to Boedecker Road on 9-15-18 for the Fat Tire bicycle race subject to receiving a $1,000,000.00 certificate of liability insurance. All in favor. Motion carried.

Ferda reported on the 2017 mill rates for the town. The Hayward School District rate is $9.90, an increase of $0.05 over the 2016 rate and the Chequamegon School District rate is $11.73, a increase of $0.14 over the 2016 rate.

A letter was received from the Northwest Regional Planning Commission advising that the 2017 Annual Update to the 2015-19 Northwest Wisconsin Region’s “Vision for Prosperity” Comprehensive Economic Development Strategy (CEDS) Report for Northwest Wisconsin has been completed. It may be viewed online at www.nwrpc.com/ceds.

Motion to adjourn was made by Huot and 2nd by Cerman. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF