12/12/18 – Monthly Town Board Meeting Agenda

MEETING NOTICE
December 12, 2018
10896W Town Hall Rd.
TOWN OF SPIDER LAKE MONTHLY TOWN BOARD MEETING

NOTICE IS HEREBY GIVEN that the Town of Spider Lake Board of Supervisors will hold its regular Monthly Town Board Meeting on December 12, 2018 commencing 7:00 P.M. at the Town Hall.

Agenda is as follows:

  1. Call to Order
  2. Approval of the Agenda
  3. Pledge of Allegiance
  4. Approval of Minutes: TBM 11/14/18, SPECIAL TBM 11/14/18, PRC 11/7/18, SOLID WASTE 11/9/18
  5. Treasurer’s Report
  6. Vouchers
  7. Budget Amendments, If Any
  8. Wage Adjustments for 2018 (Road Crew, Solid Waste and Town Hall Cleaning)
  9. Wage Increase for Election Workers
  10. Plan & Review Commission Report
    • Zoning Administrator’s Report
    • Recommendation to Town Board Regarding County’s Proposed Changes to A-1 and A-2 County Zoning Ordinance
    • Setting Date for Public Hearing on Draft Metallic Mining Ordinance
  11. Committee Reports
    1. Roads
      • Equipment Status
    2. Health and Safety
      • Fire Department Report
      • Update Regarding Work With Round Lake re Communications
    3. Solid Waste
    4. Insurance and Finance
      • Return of Premium – Worker’s Comp Dividend
  12. Clerk’s Report
    • Other Correspondence
    • Request to Use Certain Portions of Town Roads for Chequamegon Fat Tire Race on 9-14-19
    • Status of 2018 Mill Rate
  13. Questions from Audience and Other Matters for Discussion Purposes Only
  14. Adjournment

Posted this 8th day of December 2018
Christine Ferda, Town Clerk


Click link below to download the agenda as a PDF
https://wp.me/a2gv2y-PV

12/05/18 – Plan and Review Commission Meeting Agenda

MEETING NOTICE
Town of Spider Lake
Plan and Review Commission Meeting
Town Hall
10896 W Town Hall Road
December 5, 2018
6:00 P.M.

Agenda is as follows:

1. Call to Order.

2. Pledge of Allegiance.

3. Approval of the Minutes of the November 7, 2018 Meeting.

4. Zoning Administrator’s Report.

5. Review Sawyer County’s proposed Agricultural One and Two changes and make recommendation.

6. Any other business that may come before the Commission for Discussion.

7. Adjournment.

Posted this 1st day of December, 2018
Christine Ferda, Clerk

Click the link below to download the agenda as a PDF
12-05-18_prc_agenda.pdf

11/14/18 – Board of Supervisors Monthly Meeting Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
BOARD OF SUPERVISORS MONTHLY MEETING
NOVEMBER 14, 2018

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker immediately following the Special Town Board meeting at approximately 6:20 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda, Treasurer Overman, Fire Chief Nelson and Lead Worker Fogal.

The Pledge of Allegiance was recited.

Motion was made by Cerman and 2nd by Huot to approve the agenda. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Huot to approve the Town Board minutes of 10-10-18 & 10-19-18, the Plan & Review Commission minutes of 10-3-18, the Road Committee minutes of 10-15-18, the Health & Safety Committee minutes of 10-15-18 and the Solid Waste Committee minutes of 10-15-18. All in favor. Motion carried.

Overman presented the Treasurer’s report. October 2018 receipts were $59,163.62 and expenditures were $51,340.35 leaving a balance of $770,265.78.

The vouchers were presented for payment. Discussion was held regarding the placement of the culverts and the costs of the Town Hall Rd. project. The cost to get rid of the TV’s and electronics that were collected over the summer was $930.00. Motion to approve checks numbered #023187 through #023250 (including EFT checks) in the amount of $230,326.92 was made by McGuiness and 2nd by Cerman. Discussion was held regarding whether or not the town should request proposals for diesel. The town requested proposals approximately three years ago and the diesel supply companies declined to respond. Fogal is currently checking with Heinz Oil for prices. All in favor. Motion carried.

Motion was made by Huot and 2nd by McGuiness to adopt Resolution #2018-06 (copy attached) amending the 2018 budget by transferring $1,500.00 from the Capital Reserve & Contingency line item to the Solid Waste Recycling line item and by transferring $8,000.00 from the Road Construction & Maintenance line item to the Fuel, Utilities & Supplies line item in the Roads budget. A roll call vote was taken. 5 yes and no nay votes. Motion carried.

Overman reported on the WTA County quarterly meeting. A WTA attorney in program development attended the meeting. The Sawyer County Sheriff gave a report. Educational programs were discussed. Next year’s WTA convention will be held at Wisconsin Dells.

Motion was made by Brandt and 2nd by Huot to approve the assessor’s contract for 2019 in the amount of $13,200.00 and to authorize the Town Chair & Clerk to sign the contract on behalf of the town. Cerman questioned #9 of the contract which states the town will hold Riglemon harmless from all claims & liabilities due the appraisal of property and wanted to know if the town would then be liable. After discussion, it was concluded that the town’s insurance should cover any incidents that may arise. All in favor. Motion carried.

Motion was made by Brandt and 2nd by Cerman to appoint Dale Olson as the Zoning Administrator and to appoint Steve Boss as the assistant Zoning Administrator to become effective 12-1-18. All in favor. Motion carried.

Plan & Review Commission Report
Zoning Administrator Report – Hucker reported that there were a couple of new permits and compliance issues.

Hucker reported that the commission again reviewed the proposed Metallic Mining Ordinance. The town’s attorney has yet to return the final draft discussed last week. A public hearing on the ordinance may be scheduled for December, but more likely because of time constraints, will be scheduled in January. The ordinance is based on the county’s ordinance; however, it is more restrictive in the areas of hours of operation and maintaining an increased distance between where the operations will be done and existing occupied structures. The ordinance will become paragraph 16.25 under Part 1 of the existing zoning ordinance.

Committee Reports
Roads – Equipment Status – McGuiness reported that there have been some small repairs to equipment. Fogal reported that according to CAT, a full service review covered under a maintenance agreement, was due on the grader. CAT performed the services and then discovered the agreement had expired. The cost to the town was $1,700.00. Fogal stated that the road crew will service the grader in the future.

McGuiness reported that the culvert project on Upper A has been scheduled for the summer of 2019. Fogal advised that the culvert on FR 336 (Mathey Rd) will be three times the size of the current culvert. JR Excavating has quoted a price of $2,500.00 to install the culvert. He will check with Mark Koshak of the Forest Service to see if the town can be reimbursed for all or some of the installation.

Regarding the Town Hall Rd. project, the engineers have signed off on the DNR permit and Hucker (based upon the engineer’s assessment) has signed off the Core of Engineers permit on behalf of the town. The engineers have also signed off on paying Antczak Construction with a 1% holdback for the removal of the silt fence in the spring.

Motion was made by McGuiness and 2nd by Huot to terminate Fogal’s probationary period retroactive to November 1, 2018. All in favor. Motion carried.

Motion was made by McGuiness and 2nd by Huot to amend the employee handbook:1) Article 2 Section C – remove “The successful bidder” and replace with “A current employee” 2) remove wage rates per hour and the hourly amounts listed on Appendix A. All in favor. Motion carried.

Hucker introduced Dale Olson.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that there are currently no issues within the fire department.

Hucker reported that there are no new developments with Round Lake regarding communications. Hucker will follow-up with Round Lake.

Hucker reported on the Day Lake Dam tabletop exercise he attended on October 17th. An action plan will be received along with a map when ready.

Hucker reported submitting two CWPP grant applications for the town for the “brush days” and ROW fuels reduction.

Solid Waste – Motion was made by Huot and 2nd by Brandt to increase the cost of 33 gallon bags from $3.50 to $4.00 and bags larger than 33 gallons may be subject to a $6.00 charge effective 12-1-18. Revenues may not cover the cost this year. Discussion was held regarding why the increases are necessary. The charges for white goods will be reviewed. All in favor. Motion carried. Brandt reviewed new cost proposals that were received from Republic Services. Motion was made by Brandt and 2nd by Huot to authorize the clerk to sign the proposals subject to the prices being consistent with what the representative told the solid waste committee. Discussion was held regarding what percentage of customers were not from Spider Lake, if short-term rentals are affecting the volume increase and if full time residents could pay a lesser cost then part time residents and those that live outside of Spider Lake. All in favor. 5-0. Motion carried. Brandt reported that Republic Services will only take recycling numbered 1, 2 and 5 and no plastic bags.

Insurance & Finance – The Horton Group sent figures on next year’s insurance policies. Workmen’s comp will be $715.00 less in 2019 and the package policy will increase by $234.00. The cost on the accident and sickness policy is unknown at this time. Fogal advised that if the backhoe is insured, it can be removed from the policy as it is out of service. Huot will check to see if renting equipment, such as a chipper, is covered.

Clerk’s Report
Other Correspondence – An email was received (through the county treasurer) from James Igowsky regarding property on Nowak Rd. that is delinquent for tax years 2014-2017 and is an eyesore. Igowsky wants to know if the town has a process for cleaning up the property. The town does not have a nuisance ordinance. Hucker and Overman will prepare a letter to the property owners.

The final estimate for the January 1, 2018 population is 361.

A letter was received from Sawyer County zoning regarding changes to its A-1 and A-2 zoning districts. The county is proposing to revert back to the previous Ag ordinances which were less restrictive and if anyone wishes to take advantage of the Farmland Preservation program an “overlay district” for that property will be created. The information will be forwarded to the Plan & Review Commission for review and will be placed on the December town board meeting agenda as well.

Questions from Audience and Other Matters for Discussion Purposes Only
Patrick Delaney asked if the 250 ribbons that have been marking the wetlands for the past sixteen months for the Town Hall Rd. project could be removed. Hucker advised that they should remain in place until the silt fence is removed next spring.

Patrick Delaney asked if raising the tax levy to cover solid waste and recycling disposal costs would be more beneficial than raising the bag rates. His concern is that people will dump trash in the woods.

Roger Stahl asked how to contact Dale Olson. He advised that he will be available by text, phone and email. He will have office hours at the town hall.

Motion was made by Huot and 2nd by Cerman to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF
11-14-18_tbm.pdf

11/14/18 – Special Town Board Meeting Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
SPECIAL TOWN BOARD MEETING 11-14-18

The Town of Spider Lake Special Town Board Meeting was called to order by Town Chair Hucker immediately following the Special Meeting of the Electors. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda and Treasurer Overman. There were a total of nineteen electors present including the town board, clerk and treasurer.

The purpose of the meeting was to adopt the Town budget (pursuant to Section 60.40(4) of WI Statutes) for 2019 in the amount of $726,326.00. Hucker reviewed certain portions of the proposed 2019 budget. Motion to adopt as proposed was made by Huot and 2nd by McGuiness. 19 yes votes and no nay votes. Motion carried.

Motion to adjourn was made by Cerman and 2nd by McGuiness. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF
11-14-18_spc_tbm.pdf

11/14/18 – Special Meeting of the Electors Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
SPECIAL MEETING OF THE ELECTORS 11-14-18

The Town of Spider Lake Special Meeting of the Electors was called to order by Town Chair Hucker immediately following the Public Hearing for the 2019 budget. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda and Treasurer Overman. There were a total of nineteen electors present including the town board, clerk and treasurer.

Motion to approve the 2018 town levy to be paid in 2019 in the amount of $266,929.00 was made by Dolores Brandt and 2nd by Donna Nickel. Motion carried. 19 yes votes and no nay votes.

Motion to approve no changes in compensation for the elected officials whose terms of office begin on April 16, 2019 was made by Jim Nickel and 2nd by Case Mazik. Motion carried. 19 yes votes and no nay votes.

Motion to adjourn was made by Dolores Brandt and 2nd by Roger Stahl. Motion carried. 19 yes and no nay votes.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF
11-14-18_spc_mtg_electrs.pdf

11/14/18 – Budget Public Hearing Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
BUDGET PUBLIC HEARING 11-14-18

The Town of Spider Lake Budget Hearing was called to order by Town Chair Hucker at 6:00 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda and Treasurer Overman. There were a total of nineteen electors present including the town board, clerk and treasurer.

Hucker reported that the board is not proposing any significant changes in the 2019 budget. Hucker noted that the 2019 budget revenues and expenditures will be less than the 2018 budget. Expenditures will be less largely due to the cost of the Town Hall Rd. project that was completed this year. Costs for the project were approximately 30% more than the engineer’s estimate. The maximum allowable 2018 (payable 2019) levy limit allowed by the State is $266,929.00. This is an increase of $1,392.00 over last year due to net new construction resulting in an increase of 0.52% increase in the levy. Costs for fuel and equipment maintenance will be increased for 2019. Applied surplus in the amount of $55,000.00 will be used to meet the 2019 budget.

Jim Nickel asked if funds will be available for any communication improvements. Hucker replied funds are available under the Fire Protection line item and the Operations & Equipment Repair line item of the Roads budget. If needed, funds could be used from the Capital Improvement or Capital Equipment funds. Any funds available at the end of the year in the Fire Dept. budget will roll over to 2019 for communication improvements.

Hucker reported that there will be no proposed increase in compensation for the elected officials, which include Town Chair, two Supervisors, Clerk and Treasurer, whose term will begin on April 16, 2019.

There were no further questions or comments from the electors present at the hearing.

The Public Hearing was closed at 6:07 PM.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF
11-14-18_bdgt_pub_hr.pdf

11/07/18 – Plan and Review Commission Meeting Minutes

Town of Spider Lake
Plan and Review Commission Meeting Minutes
November 7, 2018

The Plan and Review Commission meeting was called to order by Chair Hucker at approximately 6:00 p.m. with Cerman, Brandt, Mazik, Ross, Hucker, along with Secretary Tripodi and Zoning Administrator Boss.

Pledge of Allegiance

Motion made by Brandt and seconded by Mazik to approve the 10-3-2018 meeting minutes. MC 5-0

Zoning Administrator Report

Boss handed out his monthly report. There were two Land Use Shoreland Permits, and three site inspections.

Discussion of County Metallic Mining Ordinance

Hucker handed out the latest version of the Metallic Mining Ordinance Draft. It is suggested that rather than passing this as its own ordinance or making it part four of the Town’s zoning ordinance that the Town create a new section in Part I one of the existing ordinance. That means all references to mining will be in one location. There were some concerns expressed about whether there is sufficient information about reclamation. The town’s attorney recommended that we continue with the format that is presently in the ordinance which allows for review of the required reclamation plan. There was also discussion about the town’s responsibility to enforce the ordinance provisions. Once this final draft is complete, there will be a public hearing scheduled.

Any Other Business That May Come Before the Commission for Discussion

Hucker announced that the Town has found a new Zoning Administrator. Dale Olson is the current Zoning Administrator for the County and is willing to take on that responsibility. Boss supports this appointment and he will be staying on as the Assistant Zoning Administrator. He will continue to perform inspections and his company will remain as the Town’s UDC inspector. Olson and Boss’s appointments will be presented to the Town Board at its next meeting.

Motion to adjourn by Cerman and seconded by Ross, MC 5-0

Chelsea Tripodi Secretary

Click the link below to download the minutes as a PDF
11-07-18_prc.pdf

10/19/18 – Budget Workshop Meeting

TOWN OF SPIDER LAKE, SAWYER CO., WI
BUDGET WORKSHOP MEETING
OCTOBER 19, 2018

The Town of Spider Lake Budget Workshop meeting was called to order by Town Chair Hucker at 4:00 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda and Treasurer Overman.

The complete 2019 proposed budget compiled to date was reviewed by the Board. There will be no compensation increase for elected officials and the only line items in the General Government budget that will increase is Assessing and Insurance. Other line items that will increase are Zoning, Capital Reserve & Contingency, Ordinance Enforcement, Solid Waste & Recycling and Administration, Wages & Benefits, Fuel, Utilities & Supplies and Operations and Equipment Repairs within the Roads budget. With an application of $55,000.00 from surplus, the proposed 2018 levy needed to balance the 2019 budget is $266,929.00 which is the maximum levy allowed by the state for 2018. The increase of $1,392.00 in the levy is due to net new construction and is an increase of approximately 0.00524 over 2017’s allowable levy.

Pursuant to Wisconsin Statute 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction, the purpose being to review and discuss 2019 wages for the road crew, solid waste attendant and the town hall janitor, at 4:40 pm, a motion was made by McGuiness and 2nd by Hucker for the Town of Spider Lake Town Board (including the Clerk & Treasurer) to move in and out of executive session and to reconvene in open session as the notice states to act on any items from the executive session if necessary and to proceed with other items on the agenda. Motion carried. 5 yes and no nay votes. The Town Board, Clerk and Treasurer met in executive session. At 4:58 pm, a motion was made by McGuiness and 2nd by Brandt to reconvene in open session to act on any items from the executive session and to proceed with other items on the agenda. Motion carried. 5 yes and no nay votes.

Committees have made recommendations for salary increases for the road crew, the solid waste attendant and town hall janitor. A motion was made by McGuiness and 2nd by Huot to increase the town hall janitor’s salary by $0.50 an hour from $13.00 an hour to $13.50 an hour. All in favor. Motion carried. A motion was made by Brandt and 2nd by Cerman to increase the solid waste attendant’s salary by $0.50 an hour from $13.00 to $13.50 an hour. All in favor. Motion carried. A motion was made by McGuiness and 2nd by Cerman to increase the Lead Worker’s salary to $25.27 an hour, the equipment operator’s salary to $24.09 and the part-time worker’s salary to $20.09 an hour with any new part-time road workers salary at $19.50 an hour which could be modified by the town board. All in favor. Motion carried. All raises will be dependent upon the levy being adopted by the electors and the 2019 proposed budget being adopted. Salary increases will be on the December town board meeting agenda and they would become effective January 1, 2019.

Item #4 on the agenda (possible action by the town board to adopt a resolution supporting a percentage increase in the allowable 2017 levy) was not acted upon as the 2018 levy does not need to be increased beyond what is proposed to balance the 2019 budget.

Motion to adjourn was made by Huot and Brandt. All in favor. Motion carried.

Christine Ferda, Town Clerk

Click the link below to download the minutes as a PDF
10-19-18_tbm_bdgt_wkshp.pdf

11/14/18 – Budget Hearing Notice for 2019 and Special Meetings

TOWN OF SPIDER LAKE, SAWYER CO. WI
BUDGET HEARING NOTICE FOR 2019

NOTICE IS HEREBY GIVEN that the Town of Spider Lake will hold a Public Hearing on the Proposed Budget for the year 2019 on Wednesday, November 14, 2018 at 6:00 P.M. at the Town Hall, 10896W Town Hall Rd. A detailed budget is available for inspection from the Town Clerk 715-462-3977. The following is a summary of the Proposed 2019 Budget:

 

NOTICE OF SPECIAL MEETING OF THE ELECTORS OF THE
TOWN OF SPIDER LAKE, SAWYER CO, WI.

Notice is hereby given that on Wednesday, November 14, 2018, immediately following completion of the Public Hearing on the Proposed 2019 budget which begins at 6:00 PM at the Town Hall, a Special Town Meeting of the electors called pursuant to Section 60.12(1)(c) of Wis. Statutes by the Town Board for the following purposes will be held:

1) To adopt the 2018 town tax levy to be paid in 2019 pursuant to Section 60.10(1)(a) of Wis. Statutes.
2) To set compensation of elected town officials for the term of office beginning April 2019 through
April 2021 pursuant to Section 60.10(1)(b) of Wis. Statutes.

NOTICE OF SPECIAL TOWN BOARD MEETING

NOTICE IS HEREBY GIVEN that on Wednesday, November 14, 2018 immediately following the Special Meeting of the Electors, there will be a Special Town Board meeting for the purpose of adopting the 2019 proposed budget pursuant to Section 60.40(4) of Wisconsin Statutes.
The regular monthly meeting of the Town of Spider Lake will follow the adjournment of the Special Town Board meeting.

Dated this 24th day of October, 2018
/s/ Christine Ferda, Clerk

Click the link below to download this notice as a PDF
budgethearingnoticefor2019.pdf

11/14/18 – Monthly Town Board Meeting Agenda

MEETING NOTICE
November 14, 2018
10896W Town Hall Rd.
TOWN OF SPIDER LAKE MONTHLY TOWN BOARD MEETING

NOTICE IS HEREBY GIVEN that the Town of Spider Lake Board of Supervisors will hold its regular
Monthly Town Board Meeting on November 14, 2018 immediately following the Special Town Board meeting held for the purpose of adopting the 2019 proposed budget at the Town Hall.

Agenda is as follows:

1. Call to Order
2. Approval of the Agenda
3. Pledge of Allegiance
4. Approval of Minutes: TBM 10/10/18, 10/19/18, PRC 10/3/18, Road Committee 10/15/18, Health and Safety Committee 10-15-18 and Solid Waste Committee 10-15-18
5. Treasurer’s Report
6. Vouchers
7. Possible Budget Amendments
8. Report on WTA County Quarterly Meeting
9. Action of 2019 Assessor’s Contract
10. Appointment of Dale Olson as Zoning Administrator and Steve Boss as Assistant Zoning Administrator

11. Plan & Review Commission Report

• Zoning Administrator’s Report
• Discussion of Draft Metallic Mining Ordinance

12. Committee Reports

Roads

• Equipment Status
• Update on Culverts (FR 336 and Upper A)
• Status of Town Hall Project
• Termination of Don Fogal’s Probation Period
• Update Employee Handbook

Health and Safety

• Fire Department Report
• Status of Developments Regarding Work With Round Lake re Communications
• Report on Day Lake Dam Tabletop Exercise 10/17/18
• CWPP Grant Process 2019 Status

Solid Waste

• Discussion and Possible Action on Fees for Waste Disposal
• Update on New Restrictions on Recyclables

Insurance and Finance

13. Clerk’s Report

• Other Correspondence
• Final Estimate of January 1, 2018 Population
• Letter from County Regarding Proposed Changes to A-1 and A-2 County Zoning Ordinance

14. Questions from Audience and Other Matters for Discussion Purposes Only
15. Adjournment

Posted this 10th day of November 2018
Christine Ferda, Town Clerk

Click the link below to download the agenda as a PDF
11-14-18_tbm_agenda.pdf