11/09/18 – Solid Waste Committee Meeting Notice

TOWN OF SPIDER LAKE SOLID WASTE COMMITTEE MEETING
NOVEMBER 9, 2018

NOTICE IS HEREBY GIVEN that the Town of Spider Lake Solid Waste Committee will hold a
meeting at the Town Hall located at 10896W Town Hall Road on Friday November 9 at 1:00
P.M. with Republic Services to discuss and possibly act on service agreements.

Posted this 7th day of November 2018
Brian Hucker for Christine Ferda, Clerk

Click the link below to download the agenda as a PDF
11-09-18_swc_notice.pdf

11/07/18 – Plan and Review Commission Mtg Agenda

MEETING NOTICE
Town of Spider Lake
Plan and Review Commission Meeting
Town Hall
10896 W Town Hall Road
November 7, 2018
6:00 P.M.

Agenda is as follow:

1. Call to Order.
2. Pledge of Allegiance.
3. Approval of the Minutes of the October 3, 2018 Meeting.
4. Zoning Administrator’s Report.
5. Continued Review and Discussion of Draft Metallic Mining Ordinance.
6. Any other business that may come before the Commission for Discussion.
7. Adjournment.

Posted this 3rd day of November, 2018
Christine Ferda, Clerk

Click the link below to download the agenda as a PDF
11-07-18_prc_agenda.pdf

10/15/18 – Road Committee Meeting Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
ROAD COMMITTEE MEETING
OCTOBER 15, 2018

The Town of Spider Lake Road Committee meeting was called to order by Committee Chair McGuiness immediately following the Solid Waste committee meeting. Present were McGuiness, Hucker, Brandt, Fogal, and Clerk Ferda.

Status of Road Projects – Fogal reported that the Town Hall Rd. project is nearly complete. Top soil & a mulch blanket still need to be placed to prevent erosion into the swamp. Fogal will follow up with NWBE. Fogal has graded Rock Lake Fire Lane, Fire Tower Rd., Telemark, Boedecker, FR 208, Mathey Rd. and Old 77. The washout at Boedecker & Janet Roads has been fixed. Discussion was held regarding whether or not the town could recoup funds from the Forest Service for materials such as gravel that the town uses on forest roads. Discussion was held about correcting minor issues where water is on the road along spots on Murphy Blvd.

2018-2019 Budgets – The Operations & Equipment Repairs line item will be increased from $25,000.00 to $35,000.00 in the 2019 budget. The resealing of Murphy Blvd., Brandt Road and Clear Lake Road would cost approximately $13,600.00. Culvert replacement was discussed. Discussion was held about how or whether to resurface Town Hall Road next year. Landing Camp Rd. needs to be addressed next year as well. Discussion was held regarding how much money can budgeted for Road Construction & Maintenance. It will not be near what is presently budgeted for this year. The Fuel, Utilities & Supplies line item will be increased from $47,000.00 to $51,700.00.

Hucker noted that the 2019 wildfire protection plan grant application needs to be submitted by October 26th.

A transfer tank will be purchased next year for approximately $500.00 to allow diesel to be transported to the work site instead of driving back to the garage to refuel the grader, loader and mower. This would save man hours and wear & tear on the equipment.

Forgal asked that his probation period as a new hire be shortened.

Pursuant to Wisconsin Statute 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction, the purpose being to review and discuss wages for 2019 for the road crew, a motion was made by McGuiness at approximately 4:09 pm and 2nd by Hucker for the Town of Spider Lake Road Committee to move in and out of executive session and to reconvene in open session as the notice states to act on any items from the executive session if necessary and to proceed with other items on the agenda. Motion carried. 3 yes and no nay votes. The Road Committee and Clerk Ferda met in executive session. At 4:11 pm, a motion was made by Hucker and 2nd by Brandt to reconvene in open session to act on any items from the executive session and to proceed with other items on the agenda. Motion carried. 3 yes and no nay votes.

A motion was made by Hucker and 2nd by Brandt to increase the Lead Worker’s compensation for 2019 to $25.27 per hour, the equipment operator to $24.09 per hour and the current part-time position to $20.09 and any other part-time positions initial base rate at $19.50 per hour. All in favor. Motion carried.

After discussion, it was decided to recommend to the town board next month to shorten Fogal’s six month probationary period retroactively to November 1st.

Motion to adjourn was made by Hucker and 2nd by Brandt. All in favor. Motion carried.

Christine Ferda
Clerk

Click the link below to download the minutes as a PDF
10-15-18_rcm.pdf

10/15/18 – Solid Waste Committee Meeting Minutes

TOWN OF SPIDER LAKE, SAWYER COUNTY
SOLID WASTE COMMITTEE MEETING
OCTOBER 15, 2018

The Town of Spider Lake Solid Waste Committee meeting was called to order immediately following the Health & Safety committee meeting by Committee Chair Brandt. Present were committee members Brandt, Hucker, Huot and Clerk Ferda. A motion was made by Hucker to recommend to the Town Board that the hourly rate for the attendant be increased by $0.25 an hour effective January 1, 2019. The motion died for lack of a second.

A motion was made by Huot to recommend to the Town Board that the hourly rate for the attendant be increased by $0.50 an hour effective January 1, 2019. Discussion followed. 2nd by Hucker. All in favor. Motion carried.

Discussion was held regarding options to lower the costs of solid waste collection and recycling. The volume of garbage and recycling has increased. Brandt suggested that residents must bring garbage along with recycling or be charged a fee for recycling. Hayward uses this practice. Hucker wonders how Round Lake with three times the population is open for only two days a week for fewer hours. Increasing the bag charge is another option. Motion was made by Huot and 2nd by Hucker to increase the thirty-three gallon bag fee from $3.50 to $4.00 and to increase any bag over thirty-three gallons from $5.00 to $6.00. All in favor. Motion carried.

After discussion, the solid waste line item for 2019 will be increased to $8,600.00 and the recycling line item will be increased to $11,400.00.

Brandt received several options from Republic Services to possibly lower the pick-up fees. After discussion, it was decided to try pick-up once a month (4 trash & 4 recycling bins) during the winter and early spring season beginning November 1st if pricing appears favorable.

White goods and TV’s collected throughout the summer will be delivered to Roy’s Enterprises. He will charge $20-$25 per TV. Beginning in 2019, the fee for TV’s will be $25.00. The list of fees for white goods and TV’s will be updated.

Motion to adjourn was made by Hucker and 2nd by Huot. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF
10-15-18_swcm.pdf

10/15/18 – Health & Safety Committee Meeting Minutes

TOWN OF SPIDER LAKE
HEALTH & SAFETY COMMITTEE MEETING
OCTOBER 15, 2018

The Town of Spider Lake Health & Safety Committee meeting was called to order at 2:00 PM by Committee Chair Cerman. Present were committee members Cerman, Hucker, McGuiness, Fire Chief Nelson and Clerk Ferda.

Fire Chief Nelson presented an estimate for 2019 from Big Water Fire Apparatus for the bumper to bumper maintenance for the fire equipment in the amount of $8,195.00. This is routine maintenance and it was last completed in 2016. Nelson reported that he is okay with the 2019 budget remaining the same as the 2018 budget. Hucker stated that approximately half of the fire protection line item has been spent so far this year. Maybe there will be some surplus to roll into next year’s budget to pay for the new repeater. Nelson stated that he does not anticipate the need to buy any new equipment next year. There are no building maintenance issues at Fire Station #2 at this time. While testing the furnace at the road & fire garage, there was a strong odor of propane. A repairman will be called.

Discussion was held regarding the gutters on the pavilion. It was decided to remove the gutters as they are damaged and should not have been installed on a metal roof. Water flow from that area will be monitored. Water may still be coming into the office at the town hall even though new gutters have been installed. Fogal will look at the area to determine if he can correct the drainage problem by re-landscaping the area. Nelson has identified several trees that may need to be cut down near the town hall parking lot and solid waste site. Cerman will obtain estimates.

The committee determined that the 2019 town hall budget will remain at $12,000.00. Discussion was held regarding a possible wage adjustment in 2019 for Judy DeTray who cleans the town hall and does the outside landscaping. Cerman is recommending that the landscaping wage remain the same and an increase of 0.25 per hour for cleaning the town hall. A motion was made by Hucker and 2nd by McGuiness to recommend to the Town Board that the hourly rate for cleaning be increased by $0.25 an hour to be effective on January 1, 2019. All in favor. Motion carried.

Motion to adjourn was made by Hucker and 2nd by McGuiness. All in favor. Motion carried.

Christine Ferda
Clerk

Click the link below to download the minutes as a PDF
10-15-18_hscm.pdf

10/10/18 – Board of Supervisors Monthly Mtg Minutes

TOWN OF SPIDER LAKE, SAWYER CO., WI
BOARD OF SUPERVISORS MONTHLY MEETING
OCTOBER 10, 2018

The Town of Spider Lake Board of Supervisors monthly meeting was called to order by Town Chair Hucker at 7:00 PM. Present were Hucker, Brandt, McGuiness, Cerman, Huot, Clerk Ferda, Treasurer Overman,
Fire Chief Nelson and Lead Worker Fogal.

Motion was made by McGuiness and 2nd by Cerman to approve the agenda. All in favor. Motion carried.

The Pledge of Allegiance was recited.

Sawyer County Sheriff, Doug Mrotek, gave a presentation regarding the following topics: the drug epidemic (meth, heroin & opioids), the jail population, radio communications and the enforcement of boating and ATV ordinances.

Motion was made by Cerman and 2nd by Brandt to approve the Town Board minutes of 9-12-18 & 9-18-18, the Plan & Review Commission minutes of 9-5-18 & 9-18-18 (including Public Hearing minutes of 9-18-18), the Road Committee minutes of 9-5-18 & 9-26-18. All in favor. Motion carried.

Overman presented the Treasurer’s report. September 2018 receipts were $5,018.22 and expenditures
were $40,996.99 leaving a balance of $762,442.51.

The vouchers were presented for payment. Motion to approve checks numbered #023123 through
#023186 (including EFT checks) in the amount of $39,238.11 was made by McGuiness and 2nd by Huot.
All in favor. Motion carried.

Ferda presented the 3rd quarter budget report. The solid waste and recycling budget and the Operations & Equipment Repair Parts line item in the roads budget need to be amended due to shortfalls. Wages and
the Fuel, Utilities & Supplies line items in the roads budget could face shortfalls by years end. The
transition from Boss to a new Zoning Administrator could result in a shortfall in the zoning budget.
Revenues received to date are a little above what was anticipated.

Motion was made by Brandt and 2nd by Huot to adopt Resolution #2018-05 (copy attached) amending the 2018 budget by transferring $2,500.00 from the Solid Waste Expansion line item to the Solid Waste Recycling line item, by transferring $500.00 from the Solid Waste Expansion line item to the Solid Waste Collection line item and by transferring $5,000.00 from the Capital Reserve & Contingency line item to the Operations & Equipment Repair line item in the Roads budget. All in favor. Motion carried.

The Budget Public Hearing, the Special Elector meeting and the Special Town Board meeting to approve
the 2019 budget will be held on November 14th beginning at 6:00 PM. The regular monthly meeting will also be held on this date immediately following the other meetings.

Fogal reported that the Lost Land Lake boat access is now open. The parking lot has been graveled;
however, Landing Camp Rd. is in poor shape. Discussion was held regarding options to repair the road.

Committee meetings have been scheduled as follows: Health & Safety will meet on October 15th at 2:00 PM. The Road Committee will meet immediately following the Health & Safety meeting and the Solid Waste Committee will meet immediately following the Road Committee meeting.

Hucker reported on the County LEPC meeting he attended on October 3rd. Minor amendments were made to by by-laws. Grant money is available and will be used for the development of the updated Hazard
Mitigation Plan that the County maintains. Discussion was held with the new person responsible for the
ambulance service, radio communications, drug issues and disaster planning.

Plan & Review Commission Report
Zoning Administrator Report – Hucker reported that there was one shoreland land use permit and one
compliance issue.

Hucker reported that the commission reviewed the Metallic Mining Ordinance draft. Questions were raised regarding the zoning land classification, hours of operation and reclamation. Hucker will consult with the town’s attorney regarding these issues. Work will continue on this draft ordinance at the next meeting.

Committee Reports
Roads – Equipment Status – McGuiness reported that there are no equipment issues at this time.

Fogal reported that the culvert project (three culverts provided by the Forest Service) is now complete. The final grading has been done and the water flow is good. Cerman reported that water is pouring over Tews Rd. near Boersma Rd. Fogal advised that the road crew could install a culvert at that site.

The pavement rating road certification report has been submitted to the state.

McGuinness reported that the weather has been a factor in completing the Town Hall Rd. project. Paving will be done as soon as the weather allows. Fogal is concerned that the blacktop will be overlaid and not
pulverized. Hucker advised that this is a temporary overlay as the entire road needs to be paved. The
consensus was to not invest in paving the entire road until it is learned whether or not the repairs will stop the flooding. Based on the road committee minutes of 9-26-18, Huot has concerns about the culverts not being installed at the right height and whether NWBE has been doing its job as project manager.
Discussion was held. The engineers approved the placement of the culverts. Fogal advised that the
culverts were installed according to the project plan even though he would have installed a bigger culvert. Hucker advised that NWBE’s hours will be reviewed before they are paid as the project manager.

A letter was received from the USFS advising that a meeting will be held on October 23rd regarding the
continuing implementation of permanent repairs to sites damaged during the July 2016 storms. The repairs to Upper A (FR 205) should be completed in 2019.

Hucker asked for input from the road crew regarding the 2019 grant application during the road or health & safety committee meetings next week. The grant application must be submitted by the end of the month.

Health & Safety – Fire Department Report – Fire Chief Nelson reported that there are no equipment issues.
A new CO2 monitor has been purchased. He has noticed that some fire signs are not being maintained,
property owners are moving them to a different location and condos need to have the fire sign displayed on the building. He will contact the county regarding this matter.

Regarding communications, Hucker reported that applying for the FCC license was authorized for the
Moose Lake tower even though DSC Communications thinks the building on the top of the tower may
obstruct the transmission. Both fire departments (Round Lake & Spider Lake) noted that the county
repeater worked with the tower structure in place. If this tower will work, it will be much less costly than
trying to use the Norvado towers or coming up with another tower solution.

Cerman reported that he has inspected the Ghost Lake dam and the water is high. He felt that maybe the spillway should be opened. The owners of Boulder Lodge, who have been mowing the area, stated that the spillway should not be opened. The town is authorized to regulate the spillway. The gate wheel should be tested when the water is low.

An email was received from the USDA (Forest Service) regarding the Day Lake Dam tabletop exercise on
October 17th from 8:30 am to approximately 12:30 pm at the Clam Lake Community Center. Hucker will try to attend as the failure of this dam could affect a portion of the town.

Solid Waste – Brandt reported that after receiving an email from Republic Services outlining our charges, he is not going to pursue a new contract at this time. It appears that Republic is charging less than it should.
Discussion was held regarding options to possibly reduce the monthly bill. Brandt has received recycling
flyers to hand out at the dump site. Revenues may not cover the cost this year. Brandt is still waiting for a  check for the scrap metal from Best Choice Recycling. The white goods will be picked up after October 15th.

Insurance & Finance – Discussion was held on whether or not the amount of the short-term tax collector bond should be increased. A motion was made by Huot and 2nd by Brandt to obtain a short-term tax collector bond in the amount of $250,000.00 in lieu of a resolution to cover the treasurer and the town. Huot will follow up with the insurance carrier. All in favor. Motion carried.

Huot advised that he contacted The Horton Group (Nate Pezewski) regarding any changes in insurance
coverage and/or rates for 2019. Pezewski advised that to be safe, a 4-5% increase across the board should be included in the 2019 budget to cover any premium increases, even though the increase may be closer to 2%.

Clerk’s Report
Other Correspondence – A letter was received from the WTA advising that certain documents in the
Information Library will only be accessible to WTA members & will require a user name and password.

A critique form was received from the Chequamegon Fat Tire Festival asking for any comments on this
year’s bike race or suggestions for next year’s bike race. Nelson suggested that they clean up their signage. Two weeks after the race, signs were still up and ribbons were on the roads and in the woods.

The projected shared revenue for 2019 will remain at $10,173.00 and the preliminary 2019 transportation aids will also remain the same at $233,214.18.

A letter was received from the town’s assessor, Claude Riglemon, explaining why his 2019 contract will
increase $2,200.00 from $11,000.00 to $13,200.00. Significant changes in how assessors must do their
annual assessment work is the cause of the increase. Discussion was held regarding the increase.

The Quiet Lakes Tourism Association has asked and received permission to borrow tables and chairs for its fundraiser at Boulder Lodge on October 14th.

Overman requested that everyone turn in their annual year end letter by November 1st.

Overman reported that the WTA unit meeting will be held October 29th at the Town of Hayward. An attorney from the WTA will be present to answer legal questions.

Questions from Audience and Other Matters for Discussion Purposes Only
Hucker reported, with regret, that Jennifer Overman has resigned from the fire department. She was a
member for eighteen years. Hucker asked Nelson to thank her on behalf of the town board for her service.

Motion was made by Huot and 2nd by Brandt to adjourn. All in favor. Motion carried.

Christine Ferda
Town Clerk

Click the link below to download the minutes as a PDF
10-10-18_tbm.pdf

10/03/18 – Plan and Review Commission Meeting Minutes

Town of Spider Lake
Plan and Review Commission Meeting Minutes
October 3, 2018

The Plan and Review Commission meeting was called to order by Chair Hucker at approximately 6:00 p.m. with Cerman, Brandt, Mazik, Ross, Hucker, along with Secretary Tripodi present. Zoning Administrator Boss was absent.

Pledge of Allegiance

Motion made by Cerman and seconded by Mazik approve the 9-5-18, and the 9-18-18 meeting (including the public hearing) minutes. MC 5-0

Zoning Administrator Report

As Boss was absent Hucker presented the Zoning Administrators report. There was one Shoreline Land Use Permit, and one Violation.

Discussion of County Metallic Mining Ordinance

The commission went over the adapted ordinance. A number of questions were raised. One was about the hours of operation that vary from exploration and prospecting to mining. Should the town be more restrictive in the allowed hours of operation? Another concern brought up was about the reclamation of the mining site once mining ceases. Should the town’s ordinance be more specific? Hucker is going to ask the town’s attorney about whether there should be a definition of reclamation, and if there should be a specific requirement for providing a reclamation plan in the town’s proposed ordinance.

Any Other Business That May Come Before the Commission for Discussion

Hucker has talked with the Northwest Regional Planning Commission. They will be able to add a glossary, but concluded that an index similar to what was in the 2008 Plan should not be added to the final plan. Adding to the index as requested would make it hard to edit in the future.

Motion to adjourn by Brandt and seconded by Mazik, MC 5-0

Chelsea Tripodi Secretary

Click the link below to download the minutes as a PDF
10-03-18_prcm.pdf

10/19/18 – Budget Workshop Agenda Notice

MEETING NOTICE
OCTOBER 19, 2018
4:00 P.M.
TOWN OF SPIDER LAKE BUDGET WORKSHOP

NOTICE IS HEREBY GIVEN that the Town of Spider Lake Board of Supervisors will hold a 2019 budget workshop on Friday, October 19, 2018 beginning at 4:00 P.M. at the Town Hall located at 10896W Town Hall Rd.

Agenda is as follows:

1. Call to order

2. Discussion/Preparation of 2019 budget

Note: The Town Board May Adjourn to Executive Session in accordance with Wisconsin Statute section 19.85(1) and may entertain a motion to move in and out of Executive Session pursuant to:

Sec.19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction.

3. Reconvene in Open Session to act on any items from the Executive Session if necessary and to proceed with any other items on the agenda.

4. Possible action by the town board to adopt a resolution supporting a percentage increase in the allowable levy and calling for the question to be placed on the agenda of a special town elector meeting.

5. Adjournment

Christine Ferda
Clerk

Posted this 17th day of October, 2018
Christine Ferda, Clerk

 

Click the link below to download the agenda as a PDF
10-19-18_bud_wkshp_notice.pdf

 

10/15/18 – Solid Waste Committee Mtg Agenda

MEETING NOTICE
TOWN OF SPIDER LAKE SOLID WASTE COMMITTEE
OCTOBER 15, 2018

NOTICE IS HEREBY GIVEN that the Solid Waste Committee will hold a meeting at the Town Hall located at 10896W Town Hall Road on October 15, 2018 immediately following the Road Committee meeting.

Call to Order

Attendant Wages for 2019

2018 & 2019 Budgets

Discussion regarding a possible increase in bag charges

Any other business that may come before the committee for discussion purposes only

Adjournment

Christine Ferda
Clerk
Posted this 11th of October, 2018
Christine Ferda, Clerk

Click the link below to download the agenda as a PDF
10-15-18_swc_agenda.pdf

10/15/18 – Health & Safety / Road Committee Mtg Agenda

MEETING NOTICE
TOWN OF SPIDER LAKE HEALTH & SAFETY COMMITTEE
OCTOBER 15, 2018

NOTICE IS HEREBY GIVEN that the Health & Safety Committee will hold a meeting on October 15, 2018 at 2:00 p.m. at the Town Hall located at 10896W Town Hall Road.

Call to Order

Building Maintenance

Fire Dept. 2019 budget

Town Hall 2018-2019 Budget

Possible 2019 Wage Adjustment for part time employee

Any other business that may come before the committee for discussion purposes only

Adjournment

Christine Ferda
Clerk

 

MEETING NOTICE
TOWN OF SPIDER LAKE ROAD COMMITTEE
OCTOBER 15, 2018

NOTICE IS HEREBY GIVEN that the Road Committee will hold a meeting at the Town Hall located at 10896W Town Hall Road on October 15, 2018 immediately following the 2:00 p.m. Health & Safety Committee meeting.

Agenda is as follows:

Call to Order

Status on Road Projects

2018-2019 Budgets

Discussion regarding a possible 2019 wage increase for the two full time road employees

Note: The Road Committee May Adjourn to Executive Session in accordance with Wisconsin Statute
section 19.85(1) and may entertain a motion to move in and out of Executive Session pursuant to:

Sec.19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction.

Reconvene in Open Session to act on any items from the Executive Session if necessary and to
proceed with any other items on the agenda.

Any Other Business that may come before the committee for discussion purposes only

Adjournment

Christine Ferda
Clerk
Posted this 11th day of October, 2018
Christine Ferda, Clerk

Click the link below to download the agenda as a PDF
10-15-18_hs_rc_agenda.pdf